Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.
Tasks include –
Drafting administrative correspondence and minutes;
Obtaining, proposing and monitoring deadlines and follow-up dates;
Screening requests for meetings, scheduling and organizing meetings and travel arrangements;
Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders;
Liaising with other staff about a range of matters relating to the organization’s operations;
Writing and answering business or technical letters and other similar correspondence;
Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places, using shorthand or specialized office equipment.
Supervising the work of clerical support workers.