- Provide Administrative Support to site management.
- Organize and manage site documents, drawings and files.
- Handle incoming and outgoing correspondence, including emails, phone and office supplies.
- Liaise with vendors, suppliers and contractors to ensure timely delivery of goods and services..
Responsibilities
Answering, screening and forward incoming phone calls by providing basic information when necessary.
Handle all sales administrative documentation, customer enquiries and request promptly, accurately and professionally.
To perform any other ad-hoc tasks assigned by Supervisor.
Requirements
Candidate must possess a least a SPM or equivalent.
Candidate with no experience is encouraged to apply.
Responsible and able to work independently with minimum supervision.
Working Location: Miri
Benefits
On the job training provided.
Annual Leave, SOCSO, EPF, bonus, etc.
Job Scope
• Study and familiarize with company background, products and services provided, and the unique selling points of the products and services.
• Responding to incoming email and phone enquiry from clients
• Contacting customer by phone or email to answer queries and obtain missing information.
• Preparation of costing and product information packs.
• Preparation of quotation after sourcing and analysis according to the needs of the clients.
• Follow-up with client’s response and feedback on company’s commercial proposal, amend and response to client expectation variance upon discussion with Business Development Manager or Business Development Executive.
• Receiving and processing purchase order.
• Verifying order including customer’s information and payment details.
• Preparation of work order and issue to operation team & closely follow up progress with operation team for smooth delivery.
• To ensure all sales transaction & amendment is captured and invoiced accordingly without error.
• Compiling and preparing reports for Finance & Management review on monthly basis.
• Collaborate with Sales Executive/Business Development Executive to create more efficient methods and maintain profitability.
• To ensure the day-to-day operations are conducted in compliance with the standard operating procedure, policies, guidelines and instructions to ensure maximum efficiency and excellent service delivery.
• Any other duties assigned by superior or Management.
Qualification Required
• Minimum Degree in Business Administration, Business Studies or equivalent.
• Minimum 3-5 years relevant working experience.
• Prefer with good experience in Sales & Business Development
• Proficient in mathematics and calculation and able to work under minimal supervision
• Positive attitude and willing to learn
• Understanding of Integrated Management System of ISO 9001 & OHSAS 18001 standard requirements.
• Computer literate and able to use Microsoft Office (Excel, Words, & Powerpoint)
• Fresh graduates are encourage to apply.
• Prepare purchase order, payment voucher and issue cheque for payment to suppliers.
• Monitor monthly utilities records and make payments accordingly.
• Prepare crew payroll, sub-con contract & loan agreement for sub-con crews.
• To book flight ticket, accomodation and etc for crews.
• To monitor company inventory records.
• To keep records of road tax and insurance of company vehicles updated and make payments accordingly.
• Undertake other ad-hoc tasks as assigned by superior when needed.
Provides a broad range of administrative support functions for management which include coordinating office communications, tracking budgets, purchasing, scheduling, workflow, and processing of office forms.
Job Summary:
• Assist Land Administration in all Company’s land matters with the relevant Government Agencies
• Preparation of Layout and Sub-division plans for submission purposes.
Job Responsibilities:
• Monitor and pursue approval of engineering, building plans and structure drawings by the relevant authorities
• To arrange and expedite the issuance of Occupational Permits including BOMBA inspections
• Maintain good public relations with Land and Survey, local authorities and other related agencies
• To check and assist to assess the site construction evaluation and preparation of the architect stage claims for each project
• To monitor and liaise with L&S. HQ. and Divisional Office the progress of applications for State Land and plantation land made by the Company so as to speed up the process of issuance of land titles.
• To prepare the progress payment certificate of consultant’s fees
• To assist in preparation of consultant appointment letter
• To participate in site, planning and design meeting as required
• To liaise with relevant local authorities and maintain good rapport
• To assist in coordination works between project site, QS, sales team, CSU and consultant when necessary
• To monitor and assist to obtain Refund Maintenance Deposit from council when due
• Perform any other duties as directed from time to time as required by the Management of NAIM Group of Companies.
Job Requirements:
1. Degree in Town and Country Planning.
2. Firm understanding of Sarawak Town and Country Planning Standards.
3. 2 years’ of experience in related field.
4. Fresh graduate are encouraged to apply.
We are a leading Trading Company handling FAST MOVING CONSUMER PRODUCTS in Sarawak and Sabah. In line with our company expansion, we are seeking qualified, enthusiastic people to join our company.
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