We are looking for a Receptionist that can join immediately to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
Responsibilities
Greet, welcome and provide support to visitors as soon as they arrive at the office.
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JOB RESPONSIBILITIES
1. Greet, welcome and provide support to visitors as soon as they arrive at the office.
2. Direct visitors to the appropriate person and office.
3. Answer, screen and forward incoming phone calls.
4. Maintaining contact lists, take note of caller name and number for return call purpose.
5. Ensure reception area is tidy and presentable with all necessary stationery and material.
6. Provide basic and accurate information in-person and via phone/email.
7. Receive, sort and distribute daily mail/couriers and deliveries.
8. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook).
9. Order front office and other employees work station supplies’ and keep inventory of stationery stock.
10. Update office calendar and schedule meetings upon instruction from Base Manager.
11. Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
12. Maintain and update filing of all outgoing and incoming correspondences whether in softcopy or hardcopy relating to administrative functions at the Base and assist Purchasing Executive, HR Executive and Account & Cost Controller Executive with filing of records.
13. Assisting with preparation of documents and paperwork for administrative duties including internal and external correspondences.
14. Perform other duties assigned or as instructed by Base Manager or Base Superintendent.
Scheduling meetings and interviews
Develop and maintain a filing system
Answer phones
Maintain meeting minutes
Provide administrative support for hr executives
Travel arrangements
Welcoming and assisting visitors
Answering calls and correspondences
Maintain contact lists
Maintaining office supplies
Ordering office supplies and managing stocks
Collate and distribute mail
Coordinate office activities
Generate reports
Handle requests for information and data
Manage accounts and perform bookkeeping
Meeting coordination
Order office supplies
Perform filing and clerical duties
Receive and direct visitors and clients
Submit and reconcile expense reports
We are looking for a confident & organised administrator with front line experience supporting customers & internal team support on Stock control, orders, purchases, invoicing.
Your responsibilities include but are not limited to:
Support to Management administrative requirements
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