Administrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly.
Orders supplies and equipment; maintains on office equipment
Performs tracking and distributes monthly reports.
Checking attendance based on system.
Performs other related duties as assigned.
• Prepare customer invoices/ payment receipt / quotation
• Key in supplier invoices, expenses in accounting system
• Prepare reports and check emails from time to time
• Prepare monthly bank reconciliation and any other accounting reports (debtors, creditors) as required
• Perform office administration task
• Ensure documentations are organized, file and up-to-date
• Familiar with SQL Accounting System
• Willing to be based at Melaka
JOB RESPONSIBILITIES:
1. Establish relationships with clients and suppliers by call and email to provide business information, convey service details, and respond queries.
2. Identify and comprehend the project's requirements in order to obtain the greatest solutions and consequences.
3. Performing data entry such as entering electronic or raw data into a company's system application or database.
4. Updating customer information, reviewing data, entering accounting records and entering phone conversations into a database.
5. Creating infographic data, such as a catalogue, for customer reference based on data provided by suppliers.
6. Onboarding new team members to introducing new employees to management workflow and connecting them with colleagues, demonstrating how to use the relevant software, showing them where they can find documentation records and files and other tasks and procedures necessary for helping a new employee adjust.
7. Updating project and task processes for daily progress to management.
REQUIREMENTS:
1. Solid communication soft skill and interpersonal skills
2. Friendly, open-minded, and confident
3. Basic administration or sales skills
4. Basic computer skills such as words, excel and others
5. Only for intake of intern students in August 2024
- Bertanggungjawab untuk merekod semua transaksi syarikat
- Penyediaan payment voucher, jurnal, jadual pembayaran, petty cash dan bank reconciliations.
- Memastikan bil dibayar tepat pada masanya dan tepat.
- Menyediakan dokumen-dokumen untuk di hantar kepada akauntan syarikat .
- Penyimpanan fail yang betul & dokumentasi lengkap.
- Melaksanakan apa-apa tugasan berkaitan perakaunan lain atau tugas ad-hoc apabila diperlukan oleh pihak atasan.
Administrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly.
Administrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly.
JOB RESPONSIBILITIES:
1. Establish relationships with clients and suppliers by call and email to provide business information, convey service details, and respond queries.
2. Identify and comprehend the project's requirements in order to obtain the greatest solutions and consequences.
3. Performing data entry such as entering electronic or raw data into a company's system application or database.
4. Updating customer information, reviewing data, entering accounting records and entering phone conversations into a database.
5. Creating infographic data, such as a catalogue, for customer reference based on data provided by suppliers.
6. Onboarding new team members to introducing new employees to management workflow and connecting them with colleagues, demonstrating how to use the relevant software, showing them where they can find documentation records and files and other tasks and procedures necessary for helping a new employee adjust.
7. Updating project and task processes for daily progress to management.
REQUIREMENTS:
1. Solid communication soft skill and interpersonal skills
2. Friendly, open-minded, and confident
3. Basic administration or sales skills
4. Basic computer skills such as words, excel and others
5. Only for intake of intern students in August 2024
During your internship period, you will be guided by our current HR team in learning how to carry out the general HR activities, which will allow you to fully utilize your abilities and talents:
1. To support in general HR daily operations and administrative work.
2. To assist in recruitment & Interview process
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1. Establish relationships with clients and suppliers by call and email to provide business information, convey service details, and respond queries.
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