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Diploma / Degree in Executive Secretarial / Secretarial or Business Studies / Administration / Management or any related field
Minimum 5 years working experience in similar role
Excellent communication skills in English and Bahasa
Strong integrity, ability to meet tight deadlines and ability to work under pressure
The Executive Assistant performs various functions, including providing high-level secretarial and personal assistance/administrative support in various aspects at the MD’s office. Primarily responsible for the MD’s scheduling and is the focal contact from business units to MD’s office.
Support and carry out day-to-day secretarial duties diligently and independently
Drafting letters and handle internal & external correspondences
Compile and prepare material for any Committee meetings, including preparing and taking notes or minutes
Set and manage daily/monthly scheduling, trace and track the important meeting or any events, and set reminders
Ensure proper administration records and filings/bookkeeping are achieved
Check any documents forwarded to the MD’s Office for approval and ensure the accuracy based on the agreed policies
Collects and compile requested data and information from various sources including email and other correspondence, meeting minutes and records, prepare summaries of findings and/or other related written correspondence, as requested
Ensure any information received are strictly confidential
Collaborate closely with the relevant Committee members, as well as staff from other departments/units and external stakeholders, to ensure that all planning and operations run smoothly
Provide administrative support and handles confidential matters
Coordinate and schedule appointments, meetings, and travel
Assist and handle personal matters instructed by the MD
Ensure all files, memo and reports are updated and filed accordingly
Focal contact to guests/visitors at MD’s office – ensure comfortability
Responsible for efficient management of the CEO’s schedules and itineraries
The position based in Shah Alam / Subang Jaya with monthly allowance provided.
Accommodation and Transport will be on own arrangement.
Medical and Hospitalisation Leave
EPF / SOCSO / PCB
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