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Possess a recognized degree or equivalent professional qualification.
Candidates must possess at least 3 years similar working environment
Computer literacy and experience in Microsoft Office software (Excel/Word/Powerpoint).
Recognized paper qualification in Business Management/ Office Management/secretarial related courses.
Fluent in spoken and written Bahasa Malaysia and English
Well-organised and responsible with an aptitude in problem-solving.
Excellent verbal and written communication skills.
A team player with high level of dedication.
Residing in Petaling Jaya will be added advantage
Experience in administrative and operation support will be added advantage
Qualities we seek : team player, hunger to learn, dedicated and organized
On the job training will be provided
Proactive and able to work independently on assigned task and collaborate with other team members
Possess own transport
Able to start work Immediately.
To manage, maintain and update HR files/information of all employees
Prepare letters of appointment, letters of warning and letters of termination when instructed by Manager/Managing Director
Prepare monthly payroll/commissions/claims including statutory contribution/deduction for EPF, SOCSO and PCB;
Manage and update all annual leave, medical leave and other leave;
Secure and manage access to all employee personal files.
To ensure proper planning for timely execution of orders, allocation and stock purchasing to meet customer delivery dates.
Ensure all orders are in order such as price, discounts, trade-in and any other promotions are correctly reflected and indicated in the order forms and are authorized by the Outlet Manager
Ensure all down-payment, Letter of Undertaking and balance payment are fully paid before registration of vehicle
Manage and update all orders, allocation, purchasing and weekly/monthly delivery plan on board and highlight problems (if any) to Outlet Manager immediately;
Prepare purchase orders to banks for purchase of stocks as per allocation and delivery plan;
Manage stock inventory ageing;
Perform monthly physical check of stock to verify inventory;
Ensure all warranty claims for damages or defects of vehicles are properly documented and submitted to distributor within the stipulated time.
Finance, Cashflow and Banking
To ensure proper and adequate financial controls and processes are in place to manage the finances and cashflow of the company effectively
Ensure all payments are made and secured with proper documentation prior to releasing RCOs/Vehicles for registration;
Ensure all third party jobs are indicated in our orders and correctly invoiced to customers;
Ensure all purchases are authorized by an Local Purchase Order (LPO) and goods/services are received/rendered in good order prior to payment;
Ensure timely payments are made in particular staff payroll and associated contributions/deductions, floor stock purchases from banks, insurance premium, premise rental and utilities;
Ensure all monthly/periodical claims for dealer incentives from UMWT are properly documented and followed up for payment;
Check and reconcile credits and debits in all bank statements and report any discrepancies to Manager/Managing Director immediately;
Ensure revenue, income and expenses are appropriately and correctly identified as per our chart of accounts;
Manage petty cash float as per company policy;
Sales Analysis and Reports
To analyze monthly and year to date (YTD) sales results and prepare reports for Manager/Managing Director. Such reports will include
Sales model by mix, Sales Advisors performance and sales by PMA against target;
Hire-Purchase and Insurance sales and leakages;
Trade-in sales and leakages;
Prospect and closing ratios;
Review monthly accounts and report any discrepancies or unusual variances;
Prepare any report as required by distributor / management
EPF / Socso
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