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Admin Excutive
MYR3,000 - MYR3,500 Per Month
Sepenuh Masa
Petaling Jaya, Selangor
Jadilah pemohon terawal!
Posted 6 years ago • Closing 18 Jul 2017
Jadilah pemohon terawal!
Kelayakan
- Possess a recognized degree or equivalent professional qualification.
- Candidates must possess at least 3 years similar working environment
- Computer literacy and experience in Microsoft Office software (Excel/Word/Powerpoint).
- Recognized paper qualification in Business Management/ Office Management/secretarial related courses.
- Fluent in spoken and written Bahasa Malaysia and English
- Well-organised and responsible with an aptitude in problem-solving.
- Excellent verbal and written communication skills.
- A team player with high level of dedication.
- Residing in Petaling Jaya will be added advantage
- Experience in administrative and operation support will be added advantage
- Qualities we seek : team player, hunger to learn, dedicated and organized
- On the job training will be provided
- Proactive and able to work independently on assigned task and collaborate with other team members
- Possess own transport
- Able to start work Immediately.
- Female
Tanggungjawab
- Human Resource
- To manage, maintain and update HR files/information of all employees
- Prepare letters of appointment, letters of warning and letters of termination when instructed by Manager/Managing Director
- Prepare monthly payroll/commissions/claims including statutory contribution/deduction for EPF, SOCSO and PCB;
- Manage and update all annual leave, medical leave and other leave;
- Secure and manage access to all employee personal files.
- Sales Planning
- To ensure proper planning for timely execution of orders, allocation and stock purchasing to meet customer delivery dates.
- Ensure all orders are in order such as price, discounts, trade-in and any other promotions are correctly reflected and indicated in the order forms and are authorized by the Outlet Manager
- Ensure all down-payment, Letter of Undertaking and balance payment are fully paid before registration of vehicle
- Manage and update all orders, allocation, purchasing and weekly/monthly delivery plan on board and highlight problems (if any) to Outlet Manager immediately;
- Prepare purchase orders to banks for purchase of stocks as per allocation and delivery plan;
- Manage stock inventory ageing;
- Perform monthly physical check of stock to verify inventory;
- Ensure all warranty claims for damages or defects of vehicles are properly documented and submitted to distributor within the stipulated time.
- Finance, Cashflow and Banking
- To ensure proper and adequate financial controls and processes are in place to manage the finances and cashflow of the company effectively
- Ensure all payments are made and secured with proper documentation prior to releasing RCOs/Vehicles for registration;
- Ensure all third party jobs are indicated in our orders and correctly invoiced to customers;
- Ensure all purchases are authorized by an Local Purchase Order (LPO) and goods/services are received/rendered in good order prior to payment;
- Ensure timely payments are made in particular staff payroll and associated contributions/deductions, floor stock purchases from banks, insurance premium, premise rental and utilities;
- Ensure all monthly/periodical claims for dealer incentives from UMWT are properly documented and followed up for payment;
- Check and reconcile credits and debits in all bank statements and report any discrepancies to Manager/Managing Director immediately;
- Ensure revenue, income and expenses are appropriately and correctly identified as per our chart of accounts;
- Manage petty cash float as per company policy;
- Sales Analysis and Reports
- To analyze monthly and year to date (YTD) sales results and prepare reports for Manager/Managing Director. Such reports will include
- Sales model by mix, Sales Advisors performance and sales by PMA against target;
- Hire-Purchase and Insurance sales and leakages;
- Trade-in sales and leakages;
- Prospect and closing ratios;
- Review monthly accounts and report any discrepancies or unusual variances;
- Prepare any report as required by distributor / management
Manfaat
- Medical Benefits
- EPF / Socso
- Sales Incentive
Soal Jawab Jawatan
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