Freelance Freelance Conveyancing Clerk Jobs, Salary up to MYR 4,000 in Jenny & Associates Selangor - Maukerja

FULL TIME WORK IS AVAILABLE

1. Role Overview

The conveyancing clerk functions of the firm by managing legal documentation, maintaining proper records, and handling basic accounting and financial administration to ensure smooth daily operations.

2. Deliverables

• Properly formatted and error-free legal documents

• Organized and updated filing system (physical/digital)

• Accurate and timely invoices issued to clients

• Up-to-date accounting records and reconciliations

• Clear tracking of receivables and payments

3. Working Arrangement

• Type: Based on work completed

• Location: On-site / Hybrid / Remote

• Reporting To: Lawyer / Legal Manager / Finance / Admin Manager

4. Required Skills & Qualifications

• Basic knowledge of legal documentation and processes

• Basic accounting/bookkeeping knowledge

• Proficiency in:

  • Microsoft Word, Excel

  • Accounting software (e.g., SQL, UBS)

• Strong attention to detail and organizational skills

• Ability to handle confidential legal and financial information

5. Performance Indicators (KPIs)

• Accuracy of legal documents and financial records

• Timeliness in billing and document preparation

• Reduction in outstanding receivables

• Proper organization of files and accounts

• Compliance with legal and financial procedures

6. Confidentiality Clause

The officer must:

• Maintain strict confidentiality of all client, legal, and financial information

• Not disclose or misuse any documents, financial data, or records

Key Responsibilities

A. Document Preparation & Drafting

• Prepare, format, and proofread legal documents including:

  • Agreements and contracts

  • Court forms and filings

  • Letters, notices, and correspondence

• Ensure documents follow firm templates and legal standards

• Assist lawyers with basic drafting based on instructions

B. Document Management & Filing

• Organize and maintain physical and digital filing systems

• Index, label, and archive documents properly

• Ensure all case files are complete and up to date

• Retrieve documents upon request in a timely manner

C. Compliance & Accuracy

• Verify completeness and accuracy of documentation

• Ensure documents meet court or regulatory requirements

• Maintain confidentiality and data protection standards

D. Administrative Support

• Support lawyers with document-related administrative tasks

• Track deadlines for document submissions and filings

• Assist in compiling bundles for court or client presentations

E. Digital Systems & Record Keeping

• Upload and manage documents in legal management systems

• Maintain version control of documents

• Scan, digitize, and convert files as required

F. Accounting & Financial Administration

1. Billing & Invoicing

• Prepare and issue client invoices based on lawyers’ time sheets and instructions

• Ensure accuracy of billing details (professional fees, disbursements, taxes if applicable)

• Track billing status and follow up on outstanding payments

2. Receivables & Collections

• Monitor accounts receivable and aging reports

• Follow up with clients on overdue invoices

• Record incoming payments and issue official receipts

3. Payables & Expense Management

• Record firm expenses, disbursements, and vendor invoices

• Assist in processing payments to suppliers and service providers

• Maintain proper supporting documents for all expenses

4. Bookkeeping

• Maintain basic accounting records (cashbook, ledger entries)

• Perform data entry into accounting software (e.g., SQL, QuickBooks, Xero)

• Reconcile bank statements and petty cash records

5. Client Account / Trust Account Support (if applicable)

• Assist in tracking client monies and disbursements

• Ensure proper documentation for all transactions

• Support compliance with legal/professional regulations on client funds

6. Financial Reporting Support

• Assist in preparing basic financial reports:

  • Monthly income and expense summaries

  • Outstanding receivables reports

• Provide administrative support during audits or tax filing

• EPF
• SOCSO
• EIS
• Training Provided
• Performance Bonus
• Allowance Provided
• 5 Working Days