Full Time Project Administrator Jobs, salary up to MYR 5,000 in Fluxline Trading Sdn Bhd Bandar Kuala Lumpur - Maukerja

Job Requirements

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, International Trade, Project Management, or any related field.

• Minimum 2 to 5 years of working experience in logistics, import/export, trading, procurement, project coordination, or supply chain operations.

• Good understanding of importation processes, shipping arrangements, customs clearance, warehousing, and delivery coordination.

• Familiarity with shipping and trade documents such as commercial invoice, packing list, bill of lading, delivery order, permit application, customs declaration, and related import/export documents.

• Able to prepare costing, compare supplier quotations, analyse expenses, and monitor project budgets.

• Strong coordination and follow-up skills, with the ability to manage multiple projects and deadlines at the same time.

• Good communication and negotiation skills when dealing with clients, suppliers, forwarders, shipping agents, and internal teams.

• Able to work independently, take ownership of assigned tasks, and solve problems with minimal supervision.

• Detail-oriented, organised, and able to maintain proper documentation and records.

• Proficient in Microsoft Excel, Word, PowerPoint, and basic reporting tools.

• Able to communicate in English, Mandarin, and Bahasa Malaysia will be an added advantage.

• Experience in sourcing products from overseas suppliers, especially China or other Asian markets, will be an added advantage.

• Knowledge of project management tools, costing templates, logistics systems, or ERP systems will be an added advantage.

• Mature, responsible, and able to work under pressure in a fast-paced trading and importation environment.

Job Responsibilities

• Develop and execute project plans, timelines, and budgets for assigned projects, ensuring alignment with company objectives and client expectations.

• Manage assigned projects from planning to completion, including sourcing, procurement, costing, logistics coordination, documentation, delivery, and reporting.

• Serve as the main point of contact for clients, understand their requirements, provide project updates, and ensure timely follow-up on all project matters.

• Source and procure products, materials, and services required for assigned projects while ensuring quality, cost-effectiveness, and timely delivery.

• Liaise with vendors, suppliers, forwarders, shipping agents, warehouses, and other relevant parties to ensure smooth project execution.

• Coordinate importation and logistics arrangements, including shipping schedules, customs clearance, warehousing, delivery planning, and related documentation.

• Prepare and check relevant shipping and import/export documents, including invoices, packing lists, bills of lading, delivery orders, permits, customs documents, and other supporting documents where required.

• Monitor vendor performance, negotiate pricing and terms, and maintain strong supplier relationships to ensure reliable supply and competitive costs.

• Prepare project costing, budget tracking, and cost comparison analysis to support management decision-making.

• Monitor project expenditure, track budget variances, and implement cost-control measures to maintain profitability.

• Communicate effectively with internal teams, clients, vendors, and logistics partners to resolve issues and ensure smooth coordination.

• Track project progress, identify potential risks or delays, and take necessary actions to minimise disruption.

• Prepare project reports, management updates, presentations, and documentation relating to project status, costs, timelines, issues, and key outcomes.

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance
• Casual Wear
• Flexi working hours
• Performance Bonus
• Salary Increment
• Nearby public transportation