Full Time Transport Admin Assistant Jobs, Salary up to MYR 3,000 in Gentle Supreme Selangor - Maukerja

• Minimum Education: SPM, STPM, Diploma, or Degree in Business Administration, Logistics, Supply Chain Management, or a related field.

• Experience: Minimum 1-2 years of working experience in transport administration, logistics operations, or a general clerical billing role.

• System Knowledge: Hands-on experience or familiarity with SAP systems is a strong advantage.

• Technical Skills: Proficiency in Microsoft Office applications, specifically Microsoft Excel (vlookup, filtering, basic formulas) for report updates.

• Attributes: High attention to detail, strong organizational skills, and the ability to meet tight daily deadlines.

• Communication: Good verbal and written communication skills in Bahasa Malaysia and English to correspond effectively with transporters, the sales team, and finance departments.

Job Summary

The Transport Admin Assistant is responsible for executing daily administrative, billing, and reporting functions within the transport operations. This role ensures accurate tracking of Proof of Delivery (POD) documents, timely transport billing verification, seamless handling of delivery discrepancies, and efficient daily operational reporting to internal and external stakeholders.

Key Responsibilities & Job Scope

1. Proof of Delivery (POD) Management & Transport Billing

• Receive and verify daily Delivery Orders (DO) to ensure valid company chops and signatures are completed.

• Accurately update all completed daily DO chop and signature statuses into the tracking system.

• Cross-check and verify billing quantities and transport rates against standard contract rates to ensure zero billing errors.

2. POD Discrepancy & Rejection Handling

• Follow up closely with the Finance Department regarding Credit Notes (CN) for delivery rejections.

• Maintain and update CN numbers into the "List of POD Discrepancy" tracking report.

• Track and document all cancelled invoices into the "List of Invoice Cancellation" master file.

3. Daily Operations & Reporting

• Circulate the Daily Load Plan directly to the Sales Team to ensure alignment on deliveries.

• Ensure all relevant daily operational, delivery, and billing data is accurately uploaded into SAP.

4. Trade Return Collection Coordination

• Circulate collection requirements via email to appointed transporters for prompt return arrangements.

• Maintain and monitor the "Trade Return Collection Report" with timely follow-ups to ensure the return loop is fully closed and the final CN is issued.

5. General Documentation Management

• Manage physical daily documentation by sorting and folding Delivery Orders (DO), Invoices, Purchase Orders (PO), and Return Notes into envelopes for prompt delivery to customers.

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Medical Insurance
• Allowance Provided