HR cum Secretariat Executive - Client Servicing Jobs, Salary up to MYR 2,800 in Diverge Retail Selangor - Maukerja

Job Summary

The HR cum Secretariat Executive is responsible for supporting the company’s human resource functions while also handling secretariat and administrative coordination duties. This role ensures smooth day-to-day HR operations, proper documentation, staff coordination, meeting arrangements, and effective communication between management, employees, and external stakeholders & Client Servicing.

Key Responsibilities

A. Human Resource Functions

• Assist in recruitment activities including job postings, resume screening, interview coordination, and onboarding of new hires.
• Prepare HR-related documents such as offer letters, confirmation letters, warning letters, and staff memos.
• Maintain and update employee records, attendance, leave records, and personal files.
• Support payroll preparation by compiling attendance, OT, claims, and other related documents.
• Monitor employee performance review schedules, KPI follow-ups, and confirmation assessments.
• Assist in handling staff disciplinary matters and HR documentation.
• Coordinate staff training, engagement activities, and internal HR communications.
• Ensure HR documentation complies with company policies and statutory requirements.
• Client Servicing

B. Secretariat & Administrative Functions

• Provide secretariat support to management, Event Team and Associations where required.
• Prepare meeting notices, agendas, minutes of meeting (MOM), and follow-up action items.
• Coordinate internal and external meetings, appointments, and calendar scheduling.
• Draft official letters, emails, reports, and correspondence on behalf of management.
• Liaise with government agencies, associations, clients, and vendors when necessary.
• Maintain proper filing of company and secretariat documents, contracts, and records.
• Support event coordination, board meetings, AGM/EGM, and official visits where required.
• Handle confidential documents and ensure proper record-keeping.

C. General Administration

• Manage office administrative tasks as assigned by management.
• Assist in procurement of office supplies and staff welfare items.
• Support cross-department coordination for operational matters.
• Perform any other duties assigned by management from time to time.

Requirements

• Diploma / Degree in Human Resource, Business Administration, Management, or related field.
• Minimum 1–3 years of relevant experience in HR, administration, or secretariat support.
• Good knowledge of HR documentation and basic employment practices.
• Strong organizational and time management skills.
• Good written and verbal communication skills in English & Bahasa Malaysia.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Able to handle confidential matters with professionalism and discretion.
• Strong multitasking ability and attention to detail.
• Experience in association, event, or executive secretariat support is an added advantage.

Preferred Skills

• Familiar with payroll coordination and leave administration.
• Experience in preparing meeting minutes and official correspondence.
• Good interpersonal skills and ability to coordinate with multiple stakeholders.
• Able to work independently with minimum supervision.

Pay: RM2,000.00 - RM2,800.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person