Full Time Legal Assistant Jobs, Salary up to MYR 4,000 in Selangor - Maukerja

• Diploma or Degree in Law, Legal Studies, Business Administration or related field.

• 2–4 years' experience as legal admin, legal executive, paralegal or company secretarial assistant.

• Working knowledge of Malaysian contract law, the Companies Act 2016 and licensing processes.

• Strong written English and Bahasa Malaysia; able to draft formal letters.

• Highly organised, detail-focused, and able to keep matters strictly confidential.

• Familiar with Malaysian court procedure (Magistrates', Sessions and High Court) and court e-filing; litigation clerk or paralegal experience preferred.

• Valid driving licence and own transport; able to attend courts across the Klang Valley and outstation when needed.

• Proficient in MS Word, Excel and PDF tools; familiarity with e-filing portals is a plus.

During meetings

• Attend meetings with the Director, whether at the office, client sites, agencies or outstation.

• Take minutes covering attendees, discussion points, decisions, and action items with an owner and due date.

• Flag any legal, contractual or financial commitments to the Director and the Legal Admin.

After meetings (execution)

• Send draft minutes to the Director within 24 hours, and final minutes to attendees once approved.

• Keep a master Action Tracker showing each item, its owner, due date and status.

• Chase owners before deadlines and escalate overdue items.

• Personally complete tasks the Director assigns: letters, emails, quotations, bookings and submissions.

• Send a weekly summary every Friday listing items done, items overdue and what's coming next week.

General support

• Screen calls, emails and visitors, and handle routine matters directly.

• Arrange local and overseas travel.

• Handle the Director's confidential correspondence and filing.

• Collect reports and updates from department heads.

Contracts and agreements

• Draft and review agreements, quotations, letters of award, NDAs and service contracts from templates.

• Flag risky terms (scope, payment, penalties, termination, liability) before signing.

• Keep a contract register with parties, value, dates, renewal and notice periods.

• Arrange LHDN stamping on time.

Licensing and compliance

• Renew all licenses and permits (KPKT, local council, DOE, DOSH, CIDB) before they expire.

• Handle SSM matters with the company secretary: annual returns, resolutions, and changes in directors or shares.

• Prepare documents for applications, audits and inspections.

• Keep HIRARC, permit-to-work and safety records on file.

Disputes and legal matters

• Keep a complete file for each dispute.

• Draft letters of demand, reminders and replies for the Director's approval.

• Brief external lawyers, and track hearing dates and legal costs.

• Pass unpaid debts into the debt recovery process.

Court attendance

• Attend mentions, case management, hearings and trials, with or on behalf of the Director.

• File and collect court documents, including e-filing, and pay court fees.

• Represent the company in Small Claims or Magistrates' Court where an authorised officer is allowed.

• Prepare case bundles and exhibits, and brief company witnesses.

• Report outcomes and next dates within 24 hours, and track all court deadlines.

Debt recovery (full ownership)

• Own all recovery from the first reminder to settlement or judgment.

• Keep a debtor register showing amount, days overdue, action taken and status.

• Issue reminders, final notices and letters of demand on time.

• Negotiate with debtors and prepare settlement or instalment agreements for approval.

• Gather evidence: contracts, POs, DOs, invoices, statements and correspondence.

• File Small Claims, or brief lawyers on larger claims through to judgment.

• Follow up on enforcement after judgment with the lawyers.

• Keep all recovery work within the law and license conditions, with no harassment.

• Report monthly on amounts outstanding and recovered, aging, and cases recommended for write-off or legal action.

Tenders and records

• Prepare legal and corporate documents for tenders.

• Keep secure physical and digital legal files.

• Send a monthly compliance report covering expiries, disputes and pending contracts.

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance