- Singapore Singapore
Full Time Legal Secretary Jobs, in Reed Smith LLP - Maukerja
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Job Description
Responsibilities
Document Production & Technical Skills
- Develop proficiency in document production, including formatting and processing amendments to a high standard within agreed deadlines
- Type accurately from digital dictation, audio files, and copy typing
- Maintain and organise documents and filing systems, ensuring accuracy and up-to-date records
- Assist in preparing PowerPoint presentations and Excel spreadsheets when required
- Draft simple correspondences when required
- Carry out photocopying, scanning, and document handling tasks as needed.
- Learn to effectively manage calendars, including scheduling meetings, conference calls, and arranging meeting rooms and catering when required
- Support the coordination of travel arrangements, including transport and accommodation
- Gain familiarity with expense processing using Emburse
- Prepare and collate documentation and materials in advance of meetings
- Handle internal and external calls in a professional, courteous, and timely manner, ensuring accurate message-taking and follow-up
- Manage incoming and outgoing communications, including emails, phone calls, and mail
- Welcome and assist visitors in a professional manner
- Maintain accurate and up-to-date client contact records
- Provide administrative support to Partners and fee earners as required
- Assist in the preparation of billing narratives
- Support the monitoring and progression of the billing process
- Process client and third-party payments, including raising and tracking cheques
- Record time entries for fee earners when required
- Manage incoming and outgoing correspondence and mail
- Monitor and respond to emails promptly, escalating or actioning where necessary
- Establish and maintain efficient filing systems (both electronic and hard copy)
- Assist with client onboarding and matter opening processes
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