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Full Time Project Administrator (Singapore) Jobs, in ELSA - Maukerja

Project Administrator (Singapore)

ELSA

Full Time

Singapore

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Working Location

  • Singapore

Job Description

Responsibilities

Position : Project Administrator

Industry : Oil & Gas

Location : Singapore (frequent shipyard attendance)

Contract Duration : 7 months

Scope of Works:

  • Manage project calendars, meeting logistics, agendas, minutes and action registers.
  • Coordinate mobilisation records, travel, visas, work permits, medicals, inductions, passes and accommodation administration.
  • Maintain team contact lists, rotation plans, timesheets, attendance and overtime records.
  • Administer site-office supplies, communications, IT requests and common project facilities.
  • Support purchase-request documentation, invoice routing and routine correspondence.
  • Maintain HSE induction, training and competency records in coordination with HSE and discipline leads.
  • Track administrative actions and follow up overdue responses.
  • Prepare controlled distribution of weekly and monthly reports.
  • Support visitor, Class, vendor and management visit arrangements.
  • Maintain orderly archives and support project close-out.


Qualifications & Requirements:

  • Diploma in Business Administration, Project Administration, or a related field.
  • Minimum 5 years of experience supporting offshore, marine, construction, or engineering projects.
  • Key Performance Indicators:
    • Accuracy and timeliness of meeting records and minutes
    • Completion of mobilisation documentation prior to travel
    • Accuracy of timesheets and attendance records
    • Timely closure of administrative actions
    • Availability and readiness of site facilities and team support
  • Required skills:
    • Project administration and coordination
    • Travel and mobilisation coordination
    • Meeting, minutes, and action tracking
    • Records and correspondence management
    • Microsoft 365 and ERP workflow support


Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process

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