Full Time Project Administration Executive Jobs, in Tekmark Group Federal Territory - Maukerja

We are looking for a proactive and organised Project Administration Executive to support our project activities from tender stage until project completion.

You will work closely with customers, vendors, internal teams, and management to ensure project documents, costing, timelines, purchase orders, and payment follow-ups are well managed.

What You Will Do

• Prepare and coordinate tender and quotation documents.
• Monitor tender and quotation opportunities.
• Support the Project Team in managing project progress and contract requirements.
• Act as the contact person for customers, vendors, and internal teams on project matters.
• Prepare project updates, correspondence, meeting minutes, and reports.
• Arrange and support project meetings with customers, vendors, and internal teams.
• Manage purchase orders, delivery orders, invoices, and project filing.
• Track project costing, budget updates, and payment collection status.
• Follow up with customers on payment based on agreed timelines.
• Support general office administration such as letters, licence renewal, MOF matters, and customer support.
• Handle other tasks assigned by management when required.

What We Are Looking For

• Degree in Business Administration, Operations Management, Project Management, or related field.
• At least 2 years of experience in project administration, project coordination, or tender support.
• Experience in tender preparation, contract documents, or project costing will be an advantage.
• Good knowledge of Microsoft Office.
• Knowledge of SAP will be an added advantage.
• Good written and spoken English.
• Able to track documents, prepare meeting minutes, and monitor project timelines.
• Organised, responsible, and able to follow up closely on tasks.
• Able to work under pressure and meet deadlines.
• Occasional travelling may be required.
• Overtime may be required during urgent project or tender periods.

You Will Fit This Role If You Are

• Detail-oriented and well organised.
• Good at communication and coordination.
• Independent and disciplined.
• Proactive in following up with people and tasks.
• Comfortable working with customers, vendors, and internal teams.
• Able to support urgent tender submissions when needed.

Why Join us

• Positive, proactive, engaging & teamwork culture
• Fun & Fund - values both people & performance
• Hybrid work arrangement upon confirmation
• Friendly and supportive team
• 5-day work