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Full Time Management Assistant Officer (Operations), ChBE Jobs, in National University Of Singapore - Maukerja
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Job Title: Management Assistant Officer (Operations), ChBE
Posting Start Date: 26/03/2026
Job Description
Operations Coordination
Posting Start Date: 26/03/2026
Job Description
Operations Coordination
- Responsible for the administrative processes and arrangements for academic visitors
- Provide full secretariat support to the Head of Department
- Support day-to-day departmental operations which includes logistical support, access control
- Coordinate departmental activities which includes official meetings, seminars
- Maintain the Department’s e-files and databases ensuring accuracy of records, coordination logs and documentation
- Responsible for administering the Department Secretary’s email account to ensure information, enquires and requests are promptly disseminated and replied to.
- Support coordination of departmental activities (e.g. workshops, visits) which includes liaising with the undergraduate, post graduate and finance team on co-ordination matters
- Maintain directories, mailing lists and communication records
- Support onboarding-related administrative tracking (e.g. access setup, documentation follow-up)
- Perform other related administrative duties within the Operations function as assigned
- Diploma or general degree, with 3–5 years of relevant administrative experience
- Good communication skills with strong integrity in handling confidential matters
- Experience in coordination/operations roles preferred
- Able to multi-task and work with people at different levels
- Meticulous, independent and strong follow-up
- Proficient in Microsoft Office and common administrative systems
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