Full Time Site Administration Executive Jobs, Salary up to SGD 3,800 in MITSUBISHI HEAVY INDUSTRIES ASIA PACIFIC PTE. LTD. Islandwide (Singapore) - Maukerja

• Work Location: Tuas South
• Contract role of approximately 19 -20 months.
• Provide comprehensive administrative and operational support to the project team, including logistics coordination, work pass and accommodation arrangements, procurement support (e.g., PR issuance), and document control.

• The role ensures smooth day-to-day site operations and efficient workflow by coordinating with internal and external stakeholders, handling essential administrative processes, and supporting compliance with relevant regulations.

• The position plays a keyrole in enabling the project team to focus on achieving project objectives andtimely project delivery by ensuring that all administrative, coordination, anddocumentation requirements are effectively managed.

Site Administration

• Support onboarding and offboarding procedures, including site access, documentation, and site induction.

• Arrange and manage accommodation for site personnel, including both short-term stays (e.g., hotels) and long-term housing (e.g., serviced apartments or condominiums).

• Arrange and coordinate logistics for site personnel, including transportation and visa/work permit matters, ensuring timely and efficient movement to and from the project site.

• Maintain overall site administration and support general site operations, including office management, scheduling, and coordination with subcontractors.

• Manage office supplies, including Personal Protective Equipment (PPE).

• Support the setting up of IT devices for site personnel in coordination with the IT Department.

• Coordinate with the procurement department to issue Purchase Requisitions.

• Facilitate communication between project team members, clients, and subcontractors.

• Schedule meetings and site visits, and prepare meeting minutes as required.

Document Control & Safety Support

• Organize and maintain drawings and technical documents.

• Manage document control processes, including version control, distribution logs, and filing systems.

• Handle site documentation such as construction instructions, timesheets, daily reports, attendance records, and procurement records.

• Support safety-related documentation and coordination, including maintaining safety records and assisting with compliance requirements.

Requirements

• Diploma or equivalent qualification in Business Administration.
• Organizational and administrative skills with the ability to manage multiple tasks and priorities.
• Good coordination and communication skills, with the ability to interact with internal teams, contractors, and external service providers.
• Basic understanding of procurement processes(e.g., PR/PO handling) is preferred.
• Proficiency in Microsoft Office applications(Excel, Word, Outlook) and document management systems.
• Ability to maintain accurate records and manage filing systems effectively