Full Time Executive, Administration Jobs, in Edumaax Federal Territory - Maukerja

Position Summary
The Executive, Administration is responsible for ensuring the smooth day-to-day operational, procurement, and facilities management functions of the School. This role oversees vendor and supplier coordination, procurement processes, inventory control, facilities supervision, and administrative support to ensure operational efficiency and compliance with school standards.

Key Responsibilities

• Prepare, maintain, and manage the approved list of suppliers, service providers, and vendors, including registration, assessment, and contract administration.
• Monitor vendor performance and service delivery standards, providing feedback and recommendations for continuous improvement.
• Supervise the daily tasks and performance of the facilities and maintenance team, school cleaners, and security personnel.
• Raise and process Purchase Orders (POs) for all school purchasing requirements in accordance with internal procedures.
• Verify and reconcile Delivery Orders (DOs) upon completion of purchases and services rendered.
• Liaise with suppliers and service providers on payment processes, timelines, and follow-up reminders where necessary.
• Track and ensure timely payment of utility bills and other operational expenses.
• Monitor stock levels and ensure stationery and essential operational supplies are sufficiently maintained at all times.
• Maintain accurate inventory records for stock and purchased items for audit, tracking, and operational reference.
• Serve as recording secretary for internal operations meetings, preparing minutes and ensuring timely follow-up on action items.

Requirements :

Education : At least a Diploma or Bachelor’s degree in Business Administration, Facilities Management, or a related field.

Experience : At least 2 years relevant experience.

Job Type: Contract
Contract length: 12 months

Application Question(s):

• What is your expected salary?
• What is your notice period/availablity?

Work Location: In person