Kerja Sepenuh Masa, HR - Office Administration Executive di Saxon Renewable Energy Selangor - Maukerja

About Saxon Renewables

Saxon Renewables is a climate solutions partner supporting organisations across Asia in achieving credible decarbonisation outcomes.

We work with corporates to reduce their carbon footprint and meet renewable energy targets through Renewable Energy Certificates (RECs), onsite and offsite Power Purchase Agreements (PPAs/VPPAs), carbon credits, and broader decarbonisation strategies.

We are looking for a responsible and detail-oriented HR & Office Administration Executive to support Saxon Renewables’ HR administration, payroll coordination and daily office operations across Malaysia and Singapore.

This role is suitable for someone who has hands-on experience in HR admin, payroll support, statutory HR matters and office administration, and is looking to grow together with a fast-expanding company in the renewable energy and climate solutions sector.

Your Mission

Support the smooth day-to-day running of Saxon’s HR administration and office operations across Malaysia and Singapore, ensuring employees are well-supported, records are properly maintained, payroll and statutory matters are coordinated accurately, and the office operates efficiently.

Key Responsibilities

HR Administration & Payroll Support

• Support monthly payroll coordination for both Malaysia and Singapore entities

• Coordinate statutory contributions and submissions, including EPF, SOCSO, EIS, PCB, CPF and other related payments where applicable

• Maintain employee records, employment documents, personal files and HR system data

• Support onboarding and offboarding processes, including employment documentation, asset issuance and exit clearance

• Track employee leave, claims, attendance records and other HR-related matters

• Support preparation of offer letters, employment contracts, confirmation letters, HR letters and other employee documentation

• Coordinate with external payroll providers, accountants, finance team, HR consultants or government portals where required

• Ensure HR records and payroll-related information are accurate, confidential and properly filed

Office Administration & Daily Operations

• Manage daily office operations to ensure the workplace is well-maintained, organised and functional

• Coordinate office supplies, pantry items, stationery, courier, cleaning, maintenance and vendor arrangements

• Liaise with landlord, building management, contractors, cleaners and service providers when needed

• Support office setup, seating arrangements, access cards, utilities and general workplace matters

• Assist in organising internal meetings, company activities, team events and employee welfare initiatives

• Maintain proper records of office expenses, invoices, receipts and administrative documents

Company Asset Management

• Maintain proper tracking of company assets, including laptops, mobile phones, SIM cards, access cards, office equipment and other company-issued items

• Coordinate issuance, return, replacement and maintenance of company assets

• Ensure asset records are updated during onboarding, role changes and offboarding

• Work with relevant team members or vendors on IT equipment, phone lines, office equipment and related support

General Administrative Support

• Assist management and team members with administrative coordination when required

• Support internal communication and coordination across Malaysia, Singapore and Vietnam teams

• Help improve HR and admin processes as the company continues to grow

• Ensure documentation, filing and internal records are properly organised and accessible

What We Are Looking For

• Diploma or Degree in Human Resource Management, Business Administration, Office Management or related field

• Minimum 1–3 years of experience in HR administration, payroll support, office administration or related roles

• Experience handling Malaysia payroll and statutory matters such as EPF, SOCSO, EIS and PCB

• Exposure to Singapore payroll, CPF or Singapore employment administration will be an added advantage – training will be provided

• Good attention to detail and ability to handle confidential information responsibly

• Organised, proactive and able to follow through on administrative matters

• Comfortable working in a growing company environment where processes may continue to evolve

• Good communication skills and able to coordinate with internal teams, external vendors and service providers

• Familiarity with HR systems, payroll software, Microsoft Office, Google Workspace or similar tools will be useful

Personal Attributes

• Strong sense of confidentiality, especially when dealing with salaries, personal data, employment records and HR matters

• Strong sense of ownership and follow-through

• Able to work independently with minimal supervision

• Practical and hands-on in solving day-to-day administrative issues

• Comfortable supporting both people-related and office-related matters

• Positive attitude and willing to support a fast-growing team

Why Join Us?

• Be part of a growing climate solutions company expanding across Asia

• Work closely with management and support the company’s next stage of growth

• Gain exposure to cross-border HR and office administration between Malaysia and Singapore

• Opportunity to help build proper HR, admin and office processes as the company scales

• Join a young, entrepreneurial and purpose-driven team in the renewable energy and carbon markets space