Full Time Finance and Administration Manager Jobs, Salary up to MYR 9,500 in BSA OUTSOURCE SOLUTIONS SDN BHD Federal Territory - Maukerja

About BSA Solutions

Come be a part of a "Great Place to Work" at BSA Solutions Inc., where we're not just offering jobs—we're building careers. With offices in both the Philippines and Malaysia, we offer a wide range of diversified roles across various industries, from accounting and IT to marketing and human resources. We are a dynamic, fast-growing company committed to nurturing an inclusive and supportive workplace culture where you can thrive. With a focus on professional development, work-life balance, and competitive benefits, we provide the perfect environment for you to grow both personally and professionally. If you are a talented professional eager to contribute to a world-class team and work with global clients, your next great career move is waiting for you right here.

What do we offer?

• Financial Security: Enjoy a stable and competitive salary along with a comprehensive benefits package, including health insurance and paid time off.
• Structured Career Growth: Benefit from clear advancement opportunities, dedicated mentorship, and personalised training programs that go beyond a typical job.
• Community and Support: Become part of a collaborative, dynamic team. You'll work in a supportive environment where you can build strong professional relationships and grow together.
• Global Career Opportunities: Work with leading companies from around the world and gain international exposure, all from the comfort of your home country.

This is a full-time, permanent role based in Kuala Lumpur for our legal firm client in Sydney, Australia.

Reports To: Managing Partners

Direct Reports: Reception, Accounts/Bookkeeper, Administration Staff, Office Support Staff where applicable.

Position Purpose

The Finance and Administration Manager is responsible for the firm’s financial control systems, operational administration, reporting discipline, billing processes, compliance coordination, and office management.

The role exists to improve profitability, cashflow discipline, operational efficiency, and management reporting across the firm.

The position is operational and commercial, not merely bookkeeping.

Key Objectives:

•  Improve firm profitability and cashflow.
• Maintain strict billing and trust accounting discipline.
• Produce accurate weekly and monthly financial reporting.
• Reduce lockup and debtor days.
• Improve operational efficiency and staff accountability.
• Support scalable growth from boutique practice to structured firm; and
• Reduce administrative burden on partners.

Core Responsibilities

Financial Management

• Oversee daily financial operations of the firm.
• Manage accounts payable and receivable.
• Monitor trust accounting compliance.
• Supervise billing and collections processes.
• Manage payroll coordination.
• Monitor cashflow and working capital.
• Prepare weekly cashflow reports.
• Prepare monthly management accounts.
•   Assist with budgeting and forecasting.
• Liaise with external accountant and bookkeeper.
• Monitor ATO obligations and payment plans; and
• Maintain financial controls and approval processes.

Billing and WIP Control

• Oversee monthly billing cycle.
• Monitor WIP across all lawyers.
• Ensure timely invoicing.
• Monitor aged debtors.
• Enforce trust replenishment policies.
• Coordinate weekly WIP review meetings.
•  Track write-offs and discounts.
• Report on collection rates and lockup; and
•  Implement billing KPIs.

Management Reporting

1. Prepare weekly reporting dashboard including:

• Fees billed, collected, trust balances, WIP, debtors, lockup days, revenue per fee earner, conversion rates and cash at bank.

2. Prepare monthly reports including:

•   Profit and loss, budget variance, revenue by lawyer, matter profitability, marketing ROI, salary ratios and overhead analysis

Operations and Administration

• Oversee office administration systems.
• Manage supplier relationships and contracts.
• Supervise reception and administration staff.
• Coordinate onboarding and offboarding.
• Maintain operational policies and procedures.
• Coordinate IT and software providers.
• Assist with HR administration.
• Manage facilities and office operations; and
• Coordinate compliance obligations and renewals.

Systems and Process Improvement

• Implement operational systems and workflows.
• Improve administrative efficiency.
• Standardise reporting procedures.
• Assist with practice management software optimisation.
• Improve document and file management processes.
• Assist with automation initiatives; and
• Monitor operational KPIs.

Compliance and Risk Management

• Assist with Law Society compliance requirements.
• Assist with trust account compliance.
• Coordinate insurance renewals.
•  Maintain internal policies and procedures.
• Support audit preparation; and
• Monitor risk management systems.

Experience Required

• Minimum 5 years in legal finance or professional services management.
• Experience in legal billing and trust accounting.
• Experience managing office administration.
• Strong financial reporting capability.
• Experience with practice management systems; and
• Experience in law firm operations preferred.

Skills Required

•   Strong financial and commercial acumen.
• High attention to detail.
• Strong organisational capability.
• Ability to enforce systems and accountability.
• Strong communication skills.
•  Advanced Excel and reporting capability.
• Experience with legal practice software; and
•  Ability to manage competing priorities.

Preferred software experience

Xero, LEAP, MYOB, Excel reporting dashboards and Trust accounting systems.

The ideal candidate criteria:

• Understands law firm economics.
• Enforces billing discipline.
• Manages cashflow tightly.
• Improves operational systems.
• Reduces partner administrative burden; and
• Drives accountability across the firm.

Ready to apply your expertise in a role that offers both stability and significant growth? If you have the passion for precision and a talent for support, we want to hear from you.

Take the next step in your career and apply now to join our world-class team!

Job Type: Full-time

Benefits:

• Health insurance
• Maternity leave
• Professional development

Language:

• Proficient English (Required)

Work Location: On-Site (Bangsar South)

Job Type: Full-time

Pay: RM7,000.00 - RM9,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Professional development

Application Question(s):

• Which legal accounting software do you have experience with?
• Do you have operational leadership experience?

Experience:

• legal finance: 5 years (Preferred)

Language:

• proficient English (Required)

Work Location: In person