Full Time Business Support - Office Administration Executive Jobs, Salary up to SGD 5,500 in ASTRIA EMPLOYMENT SERVICES PTE. LTD. - Maukerja

Role Overview

The Business Support & Office Administration Executive is responsible for ensuring the smooth day-to-day running of office operations, providing administrative support to senior management, and driving efficiency across business support functions. This role acts as a central coordination point across departments, vendors, and stakeholders.

Key Responsibilities

1. Office & Operations Management

• Oversee daily office operations to ensure efficiency and productivity
• Manage office facilities, maintenance, and workspace planning
• Ensure compliance with health, safety, and workplace regulations
• Coordinate office moves, renovations, and infrastructure setup
• Maintain office policies, procedures, and best practices
• Provide administrative and IT support to the Corporate Services Manager and assume responsibilities during absence

2. Administrative Leadership

• Develop workflows and standard operating procedures (SOPs)
• Monitor performance, provide training, and conduct evaluations
• Improve administrative systems and implement automation where possible

3. Business Support & Coordination

• Provide high-level administrative support to senior executives
• Coordinate internal communications across departments
• Support business planning, reporting, and documentation
• Assist in preparing presentations, reports, and meeting materials
• Manage calendars, scheduling, and key business events

4. Vendor & Procurement Management

• Manage relationships with office vendors and service providers
• Negotiate contracts and ensure cost-effective procurement
• Oversee purchasing of office supplies and equipment
• Monitor vendor performance and service delivery

5. Financial & Budget Oversight

• Manage office administration budgets and track expenses
• Approve invoices and ensure timely payments
• Identify cost-saving opportunities and efficiency improvements

6. HR & Employee Support (Coordination Role)

• Support onboarding and offboarding processes
• Coordinate employee engagement activities and office events
• Assist HR with documentation, compliance, and employee records
• Act as a point of contact for employee administrative queries

7. Compliance & Risk Management

• Ensure adherence to company policies and regulatory requirements
• Maintain records, contracts, and documentation systems
• Support audits and internal compliance processes

8. Technology & Systems Management

• Oversee office systems (e.g., document management, admin tools)
• Coordinate with IT for infrastructure, hardware, and access management
• Drive digital transformation of administrative processes

Key Skills & Competencies

• Strong organizational and multitasking abilities
• Leadership and team management skills
• Excellent communication and stakeholder management
• Problem-solving and decision-making capability
• Financial awareness and budgeting skills
• Proficiency in office software (e.g., Microsoft Office, ERP systems)
• Process improvement and operational efficiency mindset
• Flexible & Adaptable: Able to adjust to changing schedules, last-minute requests, and evolving priorities.
• Ability to handle confidential information with professionalism and discretion.

Qualifications, Skills & Experience

• Bachelor’s degree in Accounting or Business Administration
• 4-5 years of experience in office administration or business support