Full Time Assistant - Administration Jobs, Salary up to MYR 2,000 in CryoCord Selangor - Maukerja

Position Overview: The Assistant, Operations will be responsible for managing payment-related processes, ensuring efficient sales documentation, and supporting daily operational functions. This role requires strong coordination skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

Payments-Related Duties

• Update all pending remittances and bank-in slip requests from Finance on a dally basis.
• Submit Payment Request Forms to Finance for processing payments related to seminars, bank drafts, and any other relevant documents.
• Coordinate with Directors for signatures on operation-related documents to ensure smooth processing.

Sales Documentation Process

• Process sales-related documentation, including invoices and delivery orders, within 15-20 minutes of receiving prescriptions.
• Ensure all documentation is accurate, complete, and aligned with company policies.

Prescription Book Management

• Maintain and update the prescriptions book regularly to ensure accuracy and completeness.

Claims Management

• Submit petty cash claims twice a month to Finance.
• Ensure the monthly sales report, including incentive and commission details, is submitted by the end of each month.
• Process special claims for office staff as required.

Fixed Asset Register

• Ensure all company assets are properly registered and updated in the fixed asset register.

Inventory Management

• Identify and liaise with suppliers for procurement needs.
• Obtain and evaluate supplier quotes for cost-effectiveness.
• Manage the ordering process and ensure timely delivery of inventory items.
• Ensure stationeries stock and packaging stock in sequence and appropriate amount.

Courler Service Coordination

• Assist in tracking delivery status for courier services such as Lalamove and Grab.
• Update status reports and communicate updates within the team.

Qualifications:

• Diploma or degree in Business Administration, Accounting, or a related field.
• Minimum 1-2 years of relevant work experience in operations, administration, or finance.
• Strong organizational skills and attention to detail.
• Ability to multitask and work efficiently under tight deadlines.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with accounting or ERP systems is a plus..
• Good communication and coordination skills.

Job Type: Contract
Contract length: 6 months

Pay: RM1,700.00 - RM2,000.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave

Work Location: In person