Full Time HR - Operations Specialist (Malaysia) Jobs, in EMERS VIETNAM Bandar Kuala Lumpur - Maukerja

Working location: Malaysia office

Type of employee: Full-time

We are seeking a dynamic and results-oriented HR & Operations Specialist to join our growing team. The ideal candidate will have a strong background in recruitment & administrative tasks and basic understanding of C&B. As a key member of start-up business, you will support the overall HR & Operations function and ensure smooth operations.

Some of the key responsibilities

1. Human Resources (HR) Support

• Recruitment & Onboarding: Assist in job postings, resume screening, and interview scheduling. Lead the onboarding process for new hires (itineraries, equipment setup, and orientation).
• Employee Records: Maintain and update digital and physical employee files, ensuring data privacy and compliance.
• Payroll & Attendance: Manage attendance tracking, leave requests, and assist with monthly payroll processing and benefits administration (e.g., insurance, pensions).
• Employee Relations: Act as a point of contact for internal HR-related inquiries and assist in organizing team-building events or training sessions.

2. Office Administration

• Facility Management: Oversee office maintenance, manage relationships with vendors (cleaning, internet, repairs), and ensure a safe, tidy workplace.
• Procurement: Manage office supplies inventory, and handle procurement requests within budget.
• Administrative Support: Manage incoming mail, reception duties, and coordinate travel arrangements or meeting logistics for management.
• Policy Implementation: Assist in developing and implementing office policies and procedures to improve operational efficiency.

3. Others

• Ensure effective communication and collaboration with HR and other branch offices.

The Successful Applicant 

• 3-4 years of relevant experience in HR & Administrative.
• “Wiling to do” mindset
• Strong command of the English language.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team in a fast-paced environment.

(Qualified Candidates will be shortlisted and contacted)