Kerja Sepenuh Masa, Property Portfolio - Administration Manager di Wakely & Partners SDN. BHD. Federal Territory - Maukerja

About the Company

Wakely & Partners Sdn. Bhd. is a hospitality and Property Management company based in Kuala Lumpur, Malaysia. Focused on managing and enhancing the performance of residential and mixed-use real estate assets. We work closely with property owners and investors to oversee their investments through structured operational management, strategic revenue planning, and disciplined financial oversight.

We manage a diverse range of properties, using them for hospitality and accommodation purposes, while ensuring they are well-maintained, efficiently operated, and positioned to generate consistent returns for our property owners.

About the Role

We are seeking a highly organised and proactive Property Portfolio & Administration Manager to oversee stakeholder relations, property operations, and administrative coordination across our property portfolio. This role acts as the key liaison between property owners, building management teams, vendors, and internal departments to ensure smooth daily operations, accurate administration, and strong stakeholder relationships.

Key Responsibilities

1) Stakeholder Relations & Coordinator

• Act as the primary point of contact for property owners, landlords, building management offices, and other related management bodies.
• Maintain strong professional relationships with stakeholders to ensure smooth communication and operational efficiency.
• Coordinate and follow up on stakeholder requests, approvals, updates, and operational matters in a timely manner.
• Handle stakeholder inquiries, complaints, and operational concerns professionally and effectively.
• Coordinate access arrangements, unit handovers, and operational scheduling with relevant parties.
• Provide timely updates to stakeholders regarding maintenance progress and operational issues.

2) Property Operations & Daily Management

• Ensure rental payments and other stakeholder-related payments are processed accurately and on time.
• Coordinate maintenance, repair, and operational matters with property owners, landlords, contractors, and internal teams.
• Liaise with building management and PICs to ensure inventory, supplies, and operational requirements are sufficient and well maintained.
• Monitor and follow up on all property-related operational issues to ensure timely resolution.
• Track maintenance requests, defect rectification works, and vendor performance.
• Manage utilities and essential services such as internet, electricity, water supply, access cards, and building facilities.
• Arrange contractor visits, inspections, servicing schedules, and unit access.

3) Documentation & Administration Management

• Ensure all agreements, contracts, and stakeholder-related documents are properly updated, organised, and filed.
• Coordinate with the finance department to ensure all required documents are submitted accurately for accounting and audit purposes.
• Maintain accurate records of payments, invoices, maintenance reports, and stakeholder communications.
• Prepare and organise invoices, quotations, payment records, and operational reports as required.
• Track agreement renewals, expiry dates, and important contractual timelines.
• Maintain updated internal trackers for property operations and administrative records.
• Support management reporting with structured summaries and documentation.

Requirements

• Strong communication and interpersonal skills.
• Excellent organisational and multitasking abilities.
• Detail-oriented with strong follow-up discipline.
• Ability to coordinate across multiple stakeholders and departments.
• Proficient in Microsoft Office / Google Workspace.
• Experience in property management, hospitality, operations, or administrative roles is an advantage.

Pay range & Compensation Package

• RM3,000 - 4,000