Full Time Admin cum Accounts Assistant Jobs, Salary up to MYR 3,500 in Greenoak Coffee Federal Territory - Maukerja

About Us

At Greenoak Coffee, we are passionate about quality, from sourcing premium coffee beans to delivering exceptional service. As our logistics and business operations grow, we are looking for a reliable, multi-talented Admin cum Accounts Assistant to support our finance, administrative, and warehouse workflows.

If you are a detail-oriented multitasker who enjoys a dynamic role that goes beyond just sitting at a desk, we want you on our team!

What You’ll Do (Key Responsibilities)1. Accounts & Bookkeeping Support

• Bookkeeping & Invoicing: Manage daily data entry of transactions, generate customer invoices, and process accounts payable/receivable.
• Delivery Orders (DO): Support the finance team by preparing, verifying, and tracking Delivery Orders to ensure accurate billing and dispatch.
• Staff Claims: Review, verify, and process monthly staff expense and mileage claims against company policies.
• Filing: Maintain an organized, audit-ready digital and physical filing system for all financial records.

2. Office Administration & Facilities Management

• Office Supplies: Monitor, source, and restock office stationery, pantry items, and cleaning supplies within budget.
• Office Upkeep: Oversee the cleanliness of the office by coordinating with cleaning staff/vendors, and manage routine facilities maintenance (e.g., air-con servicing).
• General Admin: Handle incoming phone calls, couriers, corporate emails, and simple administrative documentation.

3. Warehouse Checking & Logistics Support

• Inventory Audits: Assist the warehouse and finance teams with routine physical stock counts and warehouse checks to ensure system numbers match physical stock.
• Stock Variance: Help investigate and report any inventory discrepancies found during warehouse checks.

4. Local Government Coordination

• Liaison Work: Act as the primary point of contact to coordinate with local government departments and municipal councils for timely business license applications and permit renewals.

What We Are Looking For (Requirements)

• Education: Minimum Diploma or Professional Certificate in Accounting, Finance, Business Administration, or equivalent.
• Experience: 1–3 years of experience in a combined admin and accounts/bookkeeping role. Experience in a trading, wholesale, or warehouse environment is a strong advantage.
• Technical Skills: Proficiency with accounting software (e.g., QuickBooks, SQL, or ZOHO) and solid competency in Microsoft Excel.
• Traits: Sharp attention to detail (crucial for checking stock and DOs), highly organized, and an excellent problem solver.
• Mobility: Must possess a valid driver’s license and reliable personal transport (mileage is reimbursable) for local government tasks and warehouse/errand runs.

Pay: RM2,200.00 - RM3,500.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person