Full Time Admin cum Receptionist Jobs, in VALSER SYNERGY SDN. BHD. Putrajaya - Maukerja

Job Overview
The Receptionist & Office Administrator ensures the smooth day-to-day operation of the office and acts as the first point of contact for visitors and callers. The role manages front-desk services, office communications, scheduling, basic HR administration, petty cash, procurement support, equipment upkeep, and compliance tasks.

Key Responsibilities

1) Serve as the first point of contact by greeting visitors, managing calls, emails, and correspondence, and ensuring all inquiries are handled promptly and professionally.

2) Coordinate meetings, manage calendars and room bookings, and maintain accurate filing systems (both physical and digital) in line with company policies.

3) Monitor and replenish office supplies, oversee maintenance and calibration of office equipment (e.g., printers, scanners), and ensure timely repairs or replacements.

4) Liaise with external vendors and maintenance teams, track service requests, and prepare procurement-related documents such as Purchase Requisitions (PR), Delivery Orders (DO), and packing lists for office equipment and supplies. 

5) Assist HR with recruitment coordination, onboarding, documentation, and data entry in systems such as AutoCount, InfoTech, and eSWIS, ensuring all employee and training records are up to date.

6) Manage petty cash for office and project-related expenses with accurate tracking, reconciliation, and reporting; assist in manpower payment calculations for freelance contractors.

Job Requirements

• Diploma in Business Administration, Office Management or any other related field.

• 1 to 2 years of experience in the admin.

Additional Requirements (Advantageous but not mandatory)

• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). 

• Good command of English, both written and spoken. 

• Basic understanding of HR functions and payroll processes. 

• Strong organizational and multitasking abilities.  

• Attention to detail, especially when handling data entry and record-keeping.  

• Ability to maintain confidentiality and handle sensitive information appropriately.  

• Basic accounting skills, especially for petty cash management.