Full Time Finance Administration Executive Jobs, in Chin Hin Group Berhad Selangor - Maukerja

Job Summary

We are seeking a detail-oriented and organized Finance & Administration Executive to support the Company's treasury, payment processing, and financial administration functions. The ideal candidate will be responsible for ensuring timely supplier payments, maintaining banking records, coordinating banking facilities documentation, and supporting overall financial operations while maintaining high standards of accuracy and confidentiality.

Key Responsibilities

1. Cash Flow & Payment Administration

• Update and maintain supplier payment schedules and listings to facilitate payment allocation and cash flow planning.

• Monitor supplier payment due dates and ensure timely processing of payments.

• Prepare, verify, and print supplier payment vouchers, payment slips, and supporting documentation.

• Coordinate with internal departments to ensure completeness and accuracy of payment-related documents.

• Assist in managing daily cash flow requirements and payment priorities.

2. Banking & Treasury Operations

• Download and maintain daily bank statements from multiple banking platforms.

• Record and update bank transactions accurately in the Company's accounting or internal systems.

• Process and monitor inter-company transactions, fund transfers, and banking-related activities.

• Ensure timely and accurate reconciliation between bank records and internal financial records.

• Liaise with banks on operational matters and banking transactions when required.

• Support treasury functions to ensure efficient management of company funds and banking facilities.

3. Financial Administration & Documentation

• Prepare Bank Acceptance (BA), Bank Advice, and other banking facility documentation.

• Submit banking documents accurately and within stipulated banking cut-off times.

• Maintain proper filing and record management of financial and banking documentation.

• Ensure all financial records are organized, complete, and readily accessible for audit purposes.

• Support internal and external audit exercises by providing required documentation and information.

• Assist in improving administrative and financial processes to enhance operational efficiency.

4. General Administrative Support

• Handle confidential financial information with professionalism and discretion.

• Assist in preparing reports, schedules, and documentation required by management.

• Support ad-hoc finance, treasury, and administrative duties as assigned by the Finance Manager or Management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Finance, Accounting, Management, or a related field.

• Minimum 1–3 years of working experience in administration, office support, finance administration, treasury support, or a related role.

• Exposure to banking operations, payment processing, or financial administration will be an added advantage.

• Strong organizational and multitasking abilities with the capability to manage multiple deadlines.

• Good communication and interpersonal skills, both written and verbal.

• Proficient in Microsoft Office applications, particularly Microsoft Excel, Word, and Outlook.

• High level of accuracy and attention to detail, especially when handling financial documentation and transactions.

• Ability to maintain confidentiality and handle sensitive information responsibly.

• Self-motivated, proactive, and able to work independently as well as within a team environment.

• Strong problem-solving skills and willingness to learn.