Work from Home Property - Office Administration Executive - Part Time Jobs, in Wong Leong & Associates PLT - Maukerja

Overview
We are seeking a dynamic and detail-oriented Part Time ( 2 days a week) Property & Office Administration Executive to join our team! This vital role combines office management, administrative support, and property oversight to ensure our workplace runs smoothly and efficiently. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to handle a variety of responsibilities that keep our operations seamless. If you thrive in a fast-paced environment and enjoy supporting a vibrant office culture, this opportunity is perfect for you!

Key Responsibilities

1. Rent Review & Rent Increase Management (Victoria – Residential & Commercial)

• Prepare and issue rent increase documentation in accordance with the Residential Tenancies Act 1997 (Victoria)
• Ensure all rent increases comply with:
• Minimum statutory rent review period
• Prescribed notice format (e.g. Notice of Rent Increase)
• Correct notice period and effective date
• Maintain and regularly update a Rent Review Tracker, identifying:
• Property address
• Current rent
• Last rent increase date
• Next eligible rent increase date
• Provide management with a summary of properties eligible for rent increase to support decision-making
• Issue notice of entry for inspection and make booking for inspection with tenants.

2. Office Billing & System Entry

• Collect, review and organise office and property-related bills (utilities, repairs, management fees, etc.)
• Accurately enter all bills into the accounting or internal system (e.g. Xero, MYOB or internal software)
• Ensure:
• Correct expense coding
• Accurate dates, supplier details and amounts
• Liaise with finance or accounting teams to resolve billing queries and reconciliations

3. Disclosure Statements & Administrative Documentation

• Assist in preparing and organising:
• Disclosure Statements
• Lease schedules, appendices and supporting documents
• Other administrative documents related to property or transactions
• Ensure all documents:
• Are complete and accurate
• Use the latest approved templates
• Comply with legal and internal compliance requirements
• Maintain proper electronic and/or physical filing systems for audit and reference purposes

4. Rent Collection & Arrears Follow-up

• Monitor rental receipts for both residential and commercial properties
• Follow up on overdue rent, including:
• Initial payment reminders
• Subsequent follow-up communications
• Record all follow-up actions and communications
• Escalate unresolved arrears to management and assist in preparing formal notices where required (e.g. Breach Notices)
• Maintain accurate rent collection and arrears records

5. Commercial Lease Renewal Administration

• Assist in preparing documentation for commercial lease renewals, including:
• Renewal notices
• Rent review calculations
• Summary of proposed lease terms
• Monitor key renewal timelines and tenant responses
• Coordinate between landlords, tenants and external parties such as lawyers and property agents

Optional Management Tools (Recommended)

Rent Review Tracker

| Property | Type | Current Rent | Last Increase | Next Eligible Date | Status |

Rent Arrears Tracker

| Tenant | Property | Due Date | Amount | Days Overdue | Action Taken |

Commercial Lease Calendar

• Renewal reminders 6–9 months prior to lease expiry
• Key dates for negotiations and documentation

Job Type: Part-time

Pay: RM20.00 - RM30.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• This is a part time position requires a fixed 2 days per week (Tuesday and Friday, 5 hours each day), are you able to commit?

Experience:

• Microsoft Office: 3 years (Required)

Language:

• English (Required)

Work Location: Remote