Full Time Facilities and Administrative Coordinator Jobs, Salary up to SGD 5,000 in Triton AI Pte Ltd - Maukerja

Description

What's in It for You

• Competitive salary up to $5,000 + attractive bonus scheme
• Prime CBD location near MRT
• Monday to Friday, 9 AM to 6 PM
• Work in a collaborative and inclusive environment
• Excellent opportunities for personal and professional growth

Your Role:

Our client is seeking a capable and dynamic Facilities and Administrative Coordinator to manage office operations and ensure a well-organized, efficient, and safe working environment. This role combines hands-on facilities management with administrative responsibilities, making it ideal for someone who thrives in a versatile and fast-paced setting.

Responsibilities

Facilities Management:

• Coordinate maintenance for air conditioning, electrical systems, and fire safety compliance with vendors and Building Management Office (BMO).
• Schedule and supervise office cleaning, pest control, and regular deep-cleaning activities.
• Monitor and maintain pantry equipment, water detection systems, and ergonomic office setups.
• Oversee vendor arrangements for repairs, maintenance, and inspections.
• Manage fire drills, office evacuations, and ensure workplace safety standards are met.

Administrative Support:

• Plan and execute office events, festive decorations, and celebrations.
• Oversee the procurement and replenishment of pantry supplies, stationery, and other consumables.
• Prepare and verify monthly expense reports and vendor invoices for Finance submission.
• Perform daily office walkthroughs to ensure cleanliness, staff presence, and functionality.
• Set up and tidy workspaces for onboarding and offboarding staff.
• Manage email communications regarding office updates, maintenance schedules, and holiday closures.

Skills and Qualifications

• Diploma/Degree in a related field
• Minimum of 5 years experience in facilities management with the ability to perform light physical tasks (e.g., moving furniture for meetings).
• Strong administrative and multitasking skills, with proficiency in MS Office (Word, Excel, PowerPoint).
• Customer-focused and able to remain composed under pressure.
• Proactive, adaptable, and willing to learn and handle outdoor tasks as required.
• Excellent communication skills in both written and spoken English.
• Independent, responsible, and flexible to work beyond office hours when needed.
• Open to working beyond office hours when needed