Full Time Admin - Operation Assistant Jobs, in Re{me}dy Federal Territory - Maukerja

HR & Administrative Support:

Assist with HR tasks, provide general support to management, and coordinate internal processes.

• Manage and monitor staff calendar.
• Assist with the onboarding process for new staff.
• Download attendance for part time staff.
• Arrange travel plans for managers and employees, including book flights, car rentals and hotel accommodation.

Operations & Office Administration:

Maintain office supplies, coordinate deliveries, and ensure proper documentation and filing.

• Manage & Replenish office supplies and ensuring equipment maintenance.
• Prepare monthly consignment reports and calculations against monthly sales reported by Consignees.
• Monitor packaging related inventory to prevent out of stock situations.
• Manage and coordinate documents, sample deliveries for managers.
• Support daily operations and office administration activities
• Provide administrative support to operational teams

Purchasing and Wholesale Support

Assist with purchasing and wholesales related tasks and ensure timely delivery and/or receiving of goods.

• Prepare, issue, and track purchase orders to suppliers.
• Liaise with vendors to update delivery schedules and resolve shipment delays.
• Goods Receiving (GRN) review against PO to ensure accuracy.
• Verify received goods against purchase orders to ensure accuracy andquality.
• Maintain proper records and documentations of Purchase Order, Delivery Schedule and related reports.
• Prepare and manage required paperwork for import and/or export shipments required by logistics providers and customs authorities.
• Perform other responsibility as assigned by superior or management from time to time.

Inventory Management Support

• Maintain inventory accuracy, space planning for storage of inventory.
• Organize and housekeep inventory in the storeroom.
• Prepare stock replenishment and stock picking from the storeroom in a timely manner.
• Assist with returns, write-offs and transfers of stocks between locations.