Full Time Paralegal Jobs, Salary up to MYR 6,100 in I-Konect Global Federal Territory - Maukerja

Paralegal

Location: Kuala Lumpur, Malaysia

Role Description

Core Administrative Support :

Manage daily scheduling, calendar coordination, and internal/external meeting logistics for head of IP&licensing.

Prepare agendas, take structured minutes of the meetings, and track follow-ups.

Handle travel planning, itineraries, and expense submissions.

Coordinate document flow:

Filing, version control, and secure storage.

IP Portfolio Assistance: Maintain IP docketing spreadsheets and renewals calendar.

Coordinate internally with IP Lawyers, and external agents.

Prepare basic filings or submission packages under instruction (e.g., POA forms, supporting evidence, specimens).

Maintain organized repositories of certificates, applications, and Correspondence.

Licensing & Commercial Support

Prepare term sheets, and licensing schedules for internal review.

Monitor contract lifecycle: signature status, expiries, compliance dates.

Maintain a database of licensees, royalty reports, and payment schedules.

Research & Monitoring

Conduct preliminary research on trademarks, domain names, copyright ownership, and

company profiles.

Track competitor filings, new applications, and suspicious registrations.

Help collect evidence for oppositions, cancellations, and UDRP-type actions.

Monitor online misuse, including brand abuse, content copying, and unauthorized distribution.

Evidence & Case Management

Collect and organize screenshots, time-stamped captures, WHOIS records, chain-of- custody data.

Prepare evidentiary folders for litigation, enforcement, or negotiations.

Liaise with cybersecurity or brand-protection vendors to obtain reports.

Maintain logs of infringement matters, deadlines, and enforcement status.

Operational & Project Support

Maintain the team's Asana/Notion boards (IP strategy, licensing pipeline, renewals).

Draft internal summaries and briefing notes.

Coordinate with finance on invoices, vendor payments, and budgeting items.

Support preparation of presentations, KPIs, and quarterly IP portfolio updates.

Confidentiality & Compliance

Ensure sensitive IP documents are handled under strict confidentiality.

Support implementation of internal policies across IP, licensing, and content Use.

Help maintain records needed for audits or compliance checks.

Qualifications and Requirements:

Bachelor’s degree in Business Administration, Intellectual Property, Law or a related field.

3 - 5 years of experience in legal administration, IP support, paralegal work, or a similar coordination role.

Fluency in English is required.

Proficiency in Excel/Google Sheets and document management tools; experience with project management tools such as Asana or Notion is a plus.

High attention to detail, and the ability to manage multiple tasks while handling confidential information.

Pay: Up to RM6,100.00 per month

Work Location: In person