Full Time Associate, Administration Jobs, in Raffles Family Office - Maukerja

We are seeking a proactive and detail-oriented F&B Administrative Coordinator to support the food and beverage requirements of our Singapore office. The primary focus of this role is to coordinate and execute F&B-related arrangements for meetings, luncheons, internal events, external client events, and special dining occasions.
 
This role will serve as the main point of contact for F&B coordination in Singapore, working closely with internal teams, external vendors, and the Hong Kong F&B team to ensure smooth preparation, set-up, service, and post-event clearing. The position will also provide general administrative support as required.
 
Responsibilities:
F&B Coordination and Support

• Coordinate daily and event-based F&B requirements, including food ordering, catering arrangements, equipment purchases, ingredient sourcing, and beverage arrangements.
• Liaise with the Hong Kong F&B team to support menu planning, food presentation, and service standards.
• Assist with menu curation for meetings, luncheons, client dining, internal events, and lunch & learn sessions.
• Curate a quarterly menu featuring local Singaporean food options for meetings and luncheons held in the office.
• Arrange food orders, catering, beverages, and other F&B-related items for small and large-scale events.
• Support food plating, tab dressing, serving, and clearing before, during, and after events.
• Assist with the printing of menu cards, name tags, and other dining-related materials.
• Ensure proper F&B set-up for meeting rooms, dining tables, event spaces, and client-facing *************

 
Vendor, Invoice and Payment Coordination

• Liaise with caterers, suppliers, and vendors on quotations, order confirmations, delivery schedules, and service requirements.
• Review and verify invoices against confirmed orders, quotations, and delivered items.
• Coordinate invoice submission, payment requests, and supporting documents with the Finance team.
• Track F&B-related expenses, outstanding invoices, and payment status where required.
• Maintain proper records of quotations, invoices, receipts, and vendor correspondence.
• Assist with vendor onboarding or payment-related documentation where necessary.

 
Event Support

• Work closely with the Strategic Partnership & Marcomm team to understand event details, guest requirements, and F&B needs.
• Coordinate F&B set-up and post-event clearing for client events, internal events, and external meetings.
• Support event days when visiting chefs are in Singapore, including menu preparation, ingredient purchasing, table setting, service, and clearing.
• Assist with local purchasing and ordering of F&B items when overseas team members or chefs are not present in Singapore.

 
Requirements:

• Prior experience in F&B coordination, hospitality, office administration, events, or a related role.
• Prior experience as a flight attendant, cabin crew, or in a premium hospitality/service environment will be highly preferred.
• Good understanding of food ordering, catering coordination, dining set-up, and basic service standards.
• Experience handling quotations, invoices, payment requests, and vendor coordination is preferred.
• Strong organisational skills with attention to detail.
• Able to manage multiple requests and timelines, especially during events.
• Good communication and coordination skills.
• Comfortable liaising with internal teams, vendors, caterers, suppliers, and external service providers.
• Proactive, hands-on, and service-oriented.
• Able to support physical set-up duties such as table dressing, food plating, serving, and clearing.
• Must be willing to work irregular hours, including evenings or weekends when required for events or business needs.
• Proficiency in Microsoft Office applications is preferred.