Sepenuh Masa Admin Assistant Jobs, salary up to MYR 3,000 in Tan Chong Group Segambut - Maukerja

Tan Chong Group, established in 1957, is a leading conglomerate with strong presence in the automotive, property, and financial services industries across Southeast Asia. As the force behind renowned brands such as Nissan, Renault, GAC, and UD Trucks, we are driven by innovation, excellence, and a passion for shaping the future of mobility.

We are looking for Admin Assistant. This role will be based at Segambut Office.

Job Description:

Purchase Requisition (PR) / Ordering, Issuing Purchase order (PO)

• Issue PO (Car carrier, Respray & Touch Up, shipment, spare parts etc).
• Stationery ordering.

Invoice, documentation verify, checking and processing

• Verify and process supplier invoices and supporting documentation accurately and in a timely manner.
• Review and validate contractor job sheets and punch cards to ensure completeness and accuracy.
• Perform 3-way matching of Invoices, Purchase Orders (PO), and Delivery Orders (DO) before payment processing.
• Processing utilities bills , courier consignment note, puspakom inspection report.
• Compile and organize fuel receipts from car carriers for verification.
• Marine Cargo Insurance - EMS insurance checking and verification.
• Prepare charging reports for billing purposes (PDI services, event, maintenance, 2nd OIC. Antirust).
• Issue cheque payment for supplier.

Car carrier/ contractor commission

• Prepare and submit monthly car carrier commission reports to the Human Resources (HR) department for payroll processing.
• Prepare contractor installer commission, issue memo to HR for payment processing.

Issue invoice and official receipt

• Issue invoice and Official receipt for staff purchase, repair cost back charge to contractor.
• Upload official receipt with supporting document at SSO for E-filing.
• Prepare scrap reports and monitor payment receipt status.

Letter of acceptance (LOA)

• Prepare Letter of Acceptance (LOA) for back charge cost (car carrier, touch up, marketing event).
• Prepare cost sharing expenses for back charge (ETCM & VDC Sdn Bhd).

Reporting

• Scrap and schedule waste report for Group procurement.
• Prepare fuel report - Shell & Petronas.
• Prepare monthly car carrier maintenance cost reports for the Logistics team.
• TCM accessories installation report and update data portable.

Operations

• Update OVR and IVR records.
• Perform daily checks on vehicle scanning reports (GAC & Wuling) to ensure all vehicle movements are properly scanned in and out.
• Prepare daily buyoff report.
• Updating car washing report.
• Prepare fuel usage report (GAC).

MISC task

• Issuing memo for cash advance, payment top up, commission etc.
• Dispatch document to FOCD.
• Issue general DO for any item sending out from VDC.

Job Requirements:

• Minimum SPM, STPM, Diploma, or Bachelor's Degree in Business Administration, Office Management, or a related field.
• Fresh graduates are welcomed to apply.
• Proficient in Microsoft Office applications.
• Good communication skills, both written and spoken,

What We Offer:

• Opportunities for career growth and internal promotion
• Ongoing professional training and development
• Supportive team environment
• Permanent, full-time position
• 21 days Annual Leave, Medical benefits coverage to Family, Insurance, Staff Purchase, etc

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Opportunities for promotion
• Professional development

Application Question(s):

• What's your expected monthly basic salary?
• How many years' experience do you have in a procurement role?
• How much notice are you required to give your current employer?
• What's your nationality?

Work Location: In person