- Kota Kemuning, Selangor Kota Negeri Sembilan Malaysia
Full Time HR - Admin Assistant Jobs, in Kejuruteraan Powerwell Negeri Sembilan - Maukerja
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Working Location
Job Description
Responsibilities
Key Responsibilities:
To handle all incoming calls, take accurate message and transfer to relevant personnel or department effectively
Meet and greet visitors at reception and inform the relevant internal parties of visitor arrivals.
To informed supplier on cheque collections and recording of cheque collections
Ensure that the reception area is kept in a presentable condition and those newspaper, magazines and brochures are available to visitors is adequate and properly arranged.
Monitoring booking rooms for meeting & training and welcome board.
To handle key phone system (example to set voice mail, change of extension name and etc.)
Organize and distribute security passes to customer, suppliers and visitors.
Organize and maintain updates of daily dispatch record and to generates relevant document.
Liaise with courier service on outgoing and incoming mails, packages and process courier invoices.
To distribute and open all incoming mails unless is mark Private and Confidential for the specified person.
To assist on foreign workers matters
To support onboarding and offboarding processes
To assist on HR matters including staff attendance, overtime calculations, staff welfare and etc.
To assist on recruitment interview arrangements and other in-house training arrangements
To manage on company fuel card, office maintenance, corporate telco lines, security services, etc.
To set up thumbprint and access door for new comers
To ensure cleanliness at reception area including all meeting rooms
To handle confidential information with discretion
To perform other tasks as assigned from time to time
Requirements:
Diploma or higher in Human Resources or Business Administration
1 year of experience in HR or Administrative roles preferred
Proficiency in MS Office (Word, Excel, PowerPoint)
Able to multitask and well organized
Attention to details and pro-active
Team oriented mindset
Ability to maintain confidentiality
Pleasant communication and interpersonal skills
Fresh graduates are encouraged to apply
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