Full Time IT PMO Coordinator Jobs, in Pan Asia Software Solutions Federal Territory - Maukerja

Company Description Pan Asia Software Solutions is a technology services company that provides IT consulting, software development, and project delivery support to clients across diverse industries. The organization focuses on helping businesses optimize their technology investments through reliable, scalable, and cost-effective solutions. Pan Asia Software Solutions values collaboration, professionalism, and continuous improvement, offering team members opportunities to work on complex projects and develop their skills. The company promotes an inclusive workplace where individuals are encouraged to contribute ideas and grow their careers in a dynamic, client-focused environment.

Role Description The IT PMO Coordinator is a contract, on-site role based in WP. Kuala Lumpur, responsible for supporting the Project Management Office in planning, tracking, and reporting IT projects. Day-to-day tasks include maintaining project documentation, schedules, and status reports; coordinating meetings, workshops, and communication between project stakeholders; and assisting project managers with resource allocation, risk logs, and issue tracking. The coordinator will help standardize PMO processes and templates, ensure compliance with governance and reporting requirements, and consolidate data for dashboards and executive summaries. This role also involves collaborating with IT, business teams, and vendors to ensure timely delivery of project milestones and accurate information flow.

Key Responsibilities

• Design and deliver high‑quality presentations by applying basic data analytics and AI tools to translate complex data into clear, impactful visual charts and graphics for management and stakeholder communication.
• Manage and design content for internal communications platforms, ensuring messaging is clear, visually engaging, consistent, and aligned with intended audiences, while supporting strong stakeholder communications across the Bank.
• Support the team in maintaining the project repository ensuring all project documentation, reports, meeting is kept up to date in accordance with regional standards and provide regular status updates to HOD and PMO
• Coordinate end‑to‑end meeting planning and execution, including business meeting coordination with Regional Office and Head Office (HO), meeting scheduling, agenda preparation, minute taking, and management of post‑meeting follow‑ups.
• Coordinate pre‑ and post‑business travel and meeting arrangements, including logistics planning, documentation, and expense or claims processing, in accordance with established policies and workflows.
• Coordinate administrative and operational tasks assigned by the Head of IT and HOD, ensuring timely execution and adherence to MUFG‑defined workflows, processes, and governance requirements.
• Assist the HOD in all other related matters, providing day‑to‑day support as required to ensure smooth operations and effective stakeholder engagement.

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