Kerja Sepenuh Masa Sales Admin Executive, Gaji tinggi SGD 3,000 di INDOGUNA (SINGAPORE) PTE LTD North Region (Singapore) - Maukerja

Job Description

1. Sales Administration Support

• Provide comprehensive administrative and operational support to the Sales team to facilitate smooth business operations.
• Prepare, update and maintain customer price lists in accordance with approved pricing strategies, promotional activities and contractual agreements.
• Ensure all pricing information is accurately maintained within the ERP system and communicated promptly to the relevant stakeholders.
• Prepare and issue customer quotations in accordance with approved pricing policies and commercial terms, ensuring accuracy and timely submission.
• Maintain proper documentation of quotations, customer pricing records and commercial correspondence.
• Coordinate and prepare tender submissions by compiling the required documents, pricing schedules and supporting information, ensuring submissions are completed accurately and within the stipulated deadlines.
• Maintain an organised repository of tender documents, customer contracts and pricing agreements for future reference and audit purposes.
• Prepare business correspondence, presentations, reports and other commercial documentation to support the Sales team.

2. Sales Reporting & Analysis

• Generate daily, weekly and monthly sales reports for management review.
• Analyse sales performance by customer, product category, salesperson and business unit to identify trends, opportunities and areas for improvement.
• Prepare sales dashboards, management reports and business performance presentations.
• Monitor sales targets and provide variance analysis against budgets and forecasts.
• Compile customer sales history, purchasing patterns and product movement reports to support business planning and strategic decision-making.
• Assist management in preparing sales forecasts, budgets and business review reports.

3. Pricing & Contract Administration

• Maintain customer pricing structures and ensure timely implementation of approved price revisions.
• Coordinate pricing updates with the Sales, Purchasing and Finance teams to ensure consistency across all systems.
• Maintain customer contracts, pricing agreements and commercial documentation, ensuring validity and compliance with company policies.
• Support contract renewals and monitor expiry dates for timely follow-up.

4. Cross-Functional Coordination

• Liaise with Sales, Purchasing, Finance, Warehouse, Logistics and other internal departments to support commercial activities and resolve operational issues.
• Coordinate customer requests and ensure timely communication between internal stakeholders.-- Support business initiatives, product launches and promotional campaigns by coordinating the necessary administrative activities.

5. Data Management & Process Improvement

• Maintain accurate customer master data, pricing information and sales records within the ERP system.
• Ensure data integrity through regular review and validation of sales-related information.
• Identify opportunities to improve sales administration processes and recommend system enhancements to improve efficiency and productivity.
• Participate in automation and digitalisation initiatives to streamline sales administration processes.

6. Other Responsibilities

• Maintain confidentiality of customer, pricing and commercial information.
• Comply with company policies, procedures and internal controls.
• Perform any other duties and responsibilities assigned by Management from time to time.

Job Requirements

• Diploma in Business Administration, Marketing, Sales Management or a related discipline.
• Minimum 3 years of relevant experience in Sales Administration, Commercial Support or Sales Coordination.
• Strong analytical and numerical skills with the ability to interpret sales data.
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint.
• Excellent organisational and coordination skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Strong interpersonal skills with the ability to collaborate effectively across departments.