Full Time Admin Assistant Jobs, Salary up to MYR 3,000 in KT Ultimate Advisory (M) Sdn. Bhd. Federal Territory - Maukerja

Job Purpose

To provide efficient administrative and operational support by ensuring proper documentation, regulatory compliance, office administration, record management, inventory control, and coordination with internal departments, external vendors, and government authorities. The Admin Assistant plays an important role in maintaining smooth day-to-day office operations.

Key Responsibilities
1. Office Administration

• Perform daily administrative duties to ensure smooth office operations.
• Prepare and maintain administrative templates, forms, and office documents.
• Develop and update administrative guidebooks & manuals
• Organize and maintain both physical and electronic filing systems.
• Ensure company records are properly archived and easily retrievable.

2. Documentation & Records Management

File and maintain company documents including:

• Business Licences applications & renewals
• Renovation documents
• Business Cards
• Government permits
• Office approvals
• Ensure all records are updated, complete, and compliant with company policies.
• Maintain confidential records with proper security and confidentiality.

3. Government Liaison

Assist management in dealing with local authorities including attend government offices when required for:

• Licence payments
• Submission of documents
• Collection of approvals
• Permit-related matters
• Coordinate with relevant departments to obtain information required by authorities.

4. Finance Administrative Support

Organize payment records for:

• Uniform purchases
• Marketing materials
• Bunting
• Affiliate payments
• Other administrative expenses
• Assist in preparing payment request documentation.

5. Inventory & Asset Management

Maintain inventory records for:

• Buntings
• Marketing materials
• Office assets
• Monitor stock movement (issuance and return).
• Assist in labelling office assets and equipment.
• Support periodic inventory verification exercises.

6.Utility & Office Facilities Administration

• Manage and coordinate all office utility services, including electricity, water, internet, telephone, and office maintenance.
• Liaise with utility providers, building management, and contractors to resolve service issues promptly.
• Monitor utility bills, process payments, maintain accurate records, and ensure uninterrupted utility services for daily business operations.

7. General Administrative Support

• Assist Management with ad hoc administrative assignments.
• Coordinate with vendors, suppliers, consultants, and external parties.
• Support company projects whenever required.
• Perform other duties assigned by Management from time to time.

Job RequirementsEducation

• Diploma or Bachelor's Degree in:
• Business Administration
• Office Management
• Administrative Management
• Secretarial Studies
• Or equivalent qualifications.

Experience

• 1–3 years of administrative experience will be an added advantage.
• Experience dealing with government agencies such as DBKL, SSM, DBP, or other authorities is an advantage.

Knowledge

• Office administration procedures.
• Document management.
• Filing systems.
• Microsoft Office (Word, Excel, PowerPoint).
• Government licence and permit processes.
• Inventory administration.

Pay: RM2,800.00 - RM3,000.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Maternity leave
• Meal provided
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person