Full Time Event Executive Jobs, Salary up to MYR 5,000 in HELP UNIVERSITY Federal Territory - Maukerja

MAIN DUTIES AND RESPONSIBILITIES:

• Coordinate events that support student recruitment, engagement, and brand-building efforts, including Open Days, campus visits, education fairs, signature events, and external venue rental activities.
• Work closely with the School Marketing Team, Sales Team, Academic Faculties, and other departments to ensure successful event delivery and achievement of event objectives.
• Manage event logistics and operations, including venue booking, transportation, accommodation, venue setup, audiovisual requirements, catering, event registration, goodie bags, and deployment of student helpers.
• Liaise with internal stakeholders such as Registry, Maintenance, CIC, Security, Transportation, and academic departments to ensure smooth event execution.
• Support the sourcing and coordination of external vendors, suppliers, and service providers to ensure smooth event execution, quality delivery, and cost efficiency.
• Assist in tracking event budgets and expenditure, ensuring proper documentation and compliance with approved budgets and procurement procedures.
• Manage promotional collaterals and inventory, including brochures, flyers, forms, merchandise, and goodie bags.
• Support the development of event schedules, operational plans, risk assessments, and contingency plans.
• Support the collection and compilation of post-event feedback and basic event data to contribute to continuous improvement efforts.
• Ensure events are executed professionally and safely in accordance with institutional guidelines and operational requirements.

PREFERRED QUALIFICATION, EXPERIENCE AND JOB COMPETENCIES

1. Minimum Academic Qualification

i. At least a Diploma or Bachelor’s degree in relevant field

2. Experience

i. At least 2 years of relevant working experience in the education sector in event management, with proven experience in project planning, coordination, and execution.

3. Core Competencies

• Strong organizational skills with the ability to manage multiple projects and prioritize effectively in a dynamic environment
• Good analytical and quick problem-solving skills, with a proactive approach to overcoming challenges
• Meticulous attention to detail and flexible to adapt quickly to changing priorities and dynamic event requirements
• Exceptionally customer-oriented, with the ability to engage and communicate effectively with diverse groups
• Excellent verbal and written communication skills, adept at working with cross-functional teams
• Strong stakeholder management and relationship-building skills, with the ability to coordinate effectively across multiple departments, external vendors, and event partners
• Skilled in MS Office, event management and other digital tools essential for efficient event coordination

Pay: RM4,500.00 - RM5,000.00 per month

Application Question(s):

• How many years of working experience do you have as an Event Executive?
• What is your expected salary?
• How long is your notice period?

Education:

• Bachelor's (Preferred)

Work Location: In person