Full Time Admin support Jobs, Salary up to SGD 4,000 in 5 STONES HRM PTE. LTD. - Maukerja

work location : Loyang (office hours)

Key Duties and Responsibilities

As an Executive, , you will provide end-to-end administrative and soft facilities management support to ensure smooth daily operations at the Data Centre (DC).

• Manage the online financial system for Purchase Requests (PR), Purchase Orders (PO), goods receipt, delivery orders and service reports.

• Track and follow up on PR/PO approvals, ensuring compliance with procurement policies and procedures.

• Maintain and regularly audit operational trackers to ensure data integrity and accuracy.

• Oversee office equipment, furniture, and pantry supplies, replenishment, and maintenance.

• Liaise with vendors for soft facilities services such as cleaning, pest control, maintaining vending machines, and dust mats; conduct periodic site checks to ensure cleanliness and order

• Coordinate logistics for meetings, including room bookings, equipment setup, catering arrangements, and visitor or VIP access.

• Maintain and update staff movement records, emergency contact lists.

inventory listings, telephone directories, and

• Support staff onboarding, exit clearance, and dissemination of company announcements.

• Assist in emergency preparedness activities, including maintenance of First Aid and AED supplies, and support fire drills or response exercises.

• Organize and support team bonding events, staff engagement activities, and festive decorations.

• Take minutes during meetings and provide administrative support for management and workgroup sessions.

• Provide backup support to the Manager during periods of absence.

• Assist with and engage in various ad-hoc projects and assignments as needed.
  

Requirement

• Diploma in Business, Office Administration or equivalent.

• Minimum 3 years of relevant working experience, preferably in in office administration, procurement, real estate/property management, or soft facilities management (e.g., WSH, pest control).

• Good time management, independent and able to work efficiently in a fast-paced environment.

• Proficient in MS Office applications, including Outlook, Excel, Word & PowerPoint.

• Knowledge in SAP is an advantage.

• A good team player with strong communication and interpersonal skills

5 Stones HRM Pte Ltd

We leave no stones unturned when it comes to talents search!

Our Business

Searching for talented people is our specialties. We have successfully place the right people to fit the right position in many organisations thus making us the preferred recruitment partner for many businesses.

We understand the challenges faced by many businesses on talent shortages and everyday we help our clients to identify these individuals using our unique talent sourcing strategies.

Our Mission

Our mission is to be Singapore's foremost human capital solutions provider - servicing our clients with 5 core values: ethnics, discretion, utmost dedication, efficiency and professionalism.