Full Time Admin Jobs, Salary up to SGD 3,300 in M2 TALENTS PTE. LTD. - Maukerja

Job Summary

We are seeking a proactive and detail-oriented Administrative Executive to support the daily administrative and operational activities of our shipping and logistics business. The ideal candidate will ensure smooth office operations, maintain accurate documentation, coordinate with internal departments and external stakeholders, and provide administrative support to ensure timely and efficient logistics operations.

Key Responsibilities

• Provide comprehensive administrative support to the operations and management team.
• Prepare, maintain, and organize shipping documents, delivery orders, invoices, purchase orders, and other logistics-related documentation.
• Coordinate with customers, suppliers, freight forwarders, transport providers, shipping lines, and government authorities when required.
• Monitor and update shipment schedules, delivery status, and transportation records.
• Maintain accurate records of inventory, shipments, and administrative documents.
• Handle incoming calls, emails, and correspondence professionally.
• Schedule meetings, prepare reports, and maintain company records and filing systems.
• Assist with data entry, document processing, and report generation.
• Coordinate office supplies, stationery, and general office administration.
• Support invoicing, billing, payment follow-ups, and reconciliation with the finance department.
• Ensure compliance with company policies and industry regulations.
• Assist in preparing operational reports and management presentations.
• Perform other administrative duties assigned by the management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Logistics, Supply Chain Management, or a related field.
• Minimum 1–3 years of administrative experience, preferably in the shipping, freight forwarding, logistics, or supply chain industry.
• Good understanding of shipping documentation such as Bills of Lading (BL), Delivery Orders (DO), Commercial Invoices, Packing Lists, and Purchase Orders is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with ERP, logistics management systems, or accounting software will be an added advantage.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and work under pressure in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Team player with a positive attitude and willingness to learn.

Preferred Skills

• Knowledge of Singapore shipping and logistics procedures.
• Familiarity with customs documentation and import/export processes.
• Ability to coordinate with multiple stakeholders efficiently.
• Strong customer service and interpersonal skills.

Working Hours

• Monday to Friday
• 8:30 AM – 5:30 PM (or as per company policy)

Our Journey
From Vision to Value – The Story of M2 Talents

Every great company starts with a powerful belief, and ours is unwavering: the right talent has the power to transform businesses. Founded in 2025, M2 Talents was established through the dynamic collaboration of an HR professional and a cyber tech evangelist, whose innovative patents are recognized by the United States Patent Office. With a decade of extensive experience in both tech and non-tech sectors, we recognized the immense potential within the recruitment industry.

Driven by our deep expertise and a commitment to helping people thrive, we set out to eliminate the gap between companies and top-tier talent. What began as a bold vision has quickly evolved into a formidable recruitment and staffing partner for businesses of all sizes.
Milestones That Define Us

2025: M2 Talents is launched with a mission to provide exceptional, tailored talent solutions across all industries.
Year 1: We secured the necessary regulatory licenses and established a robust foundation with clients ranging from innovative tech startups to well-established traditional businesses.
Today, we are actively expanding our service offerings, cultivating diverse talent pipelines, and driving growth through our unwavering client trust and innovative approaches.

A People-First Philosophy

Our journey is firmly centered around people—recognizing their potential, connecting them with the right opportunities, and empowering organizations to flourish through outstanding hires. We take immense pride in every placement, partnership, and success story we create.

While we have made significant strides, our journey is just beginning. As we advance, we remain resolutely committed to our core values: integrity, customer-centricity, compliance and ethics, diversity and inclusion, and relentless innovation.