Full Time Site Administrative Coordinator Jobs, Salary up to SGD 5,500 in ELECTRO SCIENTIFIC INDUSTRIES SINGAPORE PTE. LTD Southeast (Singapore) - Maukerja

As a Site Administrative Coordinator, you will be the primary point of contact for our Singapore Center of Excellence, ensuring the smooth day-to-day operation of the site while delivering a positive employee and visitor experience. You will provide administrative and operational support to site leadership, coordinate travel and logistics for visitors, support onboarding activities, and help foster an engaging workplace culture.

This is an excellent opportunity for a proactive and highly organized professional who enjoys balancing administrative excellence with employee engagement and event coordination.

Key Responsibilities

• Provide administrative support to the Site Director and site leadership team.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and visitor logistics.
• Manage meeting schedules, conference room bookings, and site visits.
• Prepare and process purchase requisitions, invoices, expense reports, and other administrative documentation.
• Maintain accurate records, site documentation, and office files.
• Office & Site Operations
• Serve as the primary point of contact for office administration and facilities-related matters.
• Coordinate with vendors, building management, and service providers to ensure smooth site operations.
• Manage office supplies, equipment, and general workplace requirements.
• Support health, safety, and compliance-related administrative activities as required.
• Support employee onboarding activities, including new hire coordination and site orientation.
• Organize employee engagement activities, recognition programs, town halls, and site-wide events.
• Partner with HR and site leadership to promote a positive workplace culture and employee experience.
• Help drive initiatives that contribute to making MKS Singapore a great place to work.

Qualifications & Experience

• Minimum Diploma qualification in Business Administration, Office Management, Human Resources, or a related discipline.
• At least 4 years of administrative, office management, executive support, or employee engagement experience.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Experience coordinating travel arrangements, meetings, events, and vendor interactions.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Experience supporting senior leaders in a multinational environment.
• Experience with ERP systems, Workday, Concur, or similar business applications.
• Prior experience in a technology, manufacturing, engineering, or semiconductor environment.

In MKS our Vision is to Enable the Technologies that Transform our World with the Mission of being and Innovation Leader and Valued Partner Pushing the Boundaries of Possibility.

At MKS, we have a long history of developing solutions that are at the core of many key technological innovations.

Approximately 11.000 employees worldwide are driven by accelerated roadmaps for Semiconductor, Industrial, Life and Health Sciences, Research and Defense markets, with over 3500 employees in Asia Pacific.

Our Guiding Principles

At MKS, we follow four guiding principles – there are the values that we aspire to live and work by every day:

GROW - Enabling Sustainable & Profitable Growth – We strive to deliver growth by focusing on three areas: solving our customer’s most critical problems, identifying and investing in high growth areas, and leading in financial performance.

WIN – We believe in the power of collaboration. To win as a team, we encourage decisionmakers to work together and think holistically about the impact of each choice on the enterprise, the group and individual team members.

INNOVATE – Our teams are always exploring new ideas and approaches to drive an accelerated cadence and inspire breakthroughs.

OWN – We focus on being accountable at both the team and individual levels, and we strive for continuous improvement to ensure we deliver excellence every day!

In the MKS Instruments Photonics Solutions Division are combined groundbreaking laser technologies with deep application expertise, LED measurements products, including laser power, energy meters and laser beam profiles. It provides high performance IP thermal imaging lenses and optical elements. Also, we are delivering a full range of solutions including precision motion control, optical table and vibration isolation systems, photonic instruments, optical and opto-mechanical components.

What’s in it for you as an MKS employee?

Beside salary, you will be enrolled in a consistent benefits package, such as annual performance bonus, private health insurance policy, employee support program and other, together with a nice work environment and a team which will support you in your development and learning journey in the company.

JOIN MKS and be part in the mission of transforming our world together!