Full Time Secretarial Associate Jobs, in Quest Secretarial Services WP Kuala Lumpur - Maukerja

Key Responsibilities

• Provide corporate advisory and secretarial services to the board/board committees

• Render various secretarial support and/or corporate advisory to the board, board committee, etc.

which include but not limited to attending, preparing and/or managing numerous meetings, e.g. annual

general meetings, extraordinary general meetings, group committee meetings, board committee

meetings, investment committee meetings, etc. Drafting and reviewing minutes of meetings, circular

resolutions, etc.

• Attend meetings via video/teleconferencing for meetings held oversees related to foreign asset

management companies and review minutes to be forwarded to overseas entities

• Facilitating and planning efficient organisation and communication of shareholders’ and board of

directors’, committee meetings/decisions to relevant parties

• Monitoring, handling, and ensuring timely submission of statutory forms and documents, especially to

regulatory bodies, e.g. Companies Commission of Malaysia, PIDM, Bank Negara as well as the

registers are promptly and accurately updated

• Rendering secretarial support for corporate exercises, handling corporate governance matters and

monitoring compliance related matters, e.g. Companies Act, Financial Services Act 2013, Capital

Markets and Services Act 2007 and other relevant rules and regulations such as the Main Market

Listing Requirements

• Liaising with directors and other divisions and rendering advice on secretarial matters as well as

external parties (e.g. auditors, solicitors, shareholders, regulators) in various corporate/due diligence

exercises.

Key Requirements

• ICSA qualification and/or licensed secretary and/or LL.B/relevant degree holder

• Legal exposure will be viewed as an added advantage

• In-depth knowledge in statutory requirements, e.g. Companies Act 2016, Main Market Listing

Requirements, etc. as well as latest financial regulatory reporting climate

• Excellent organisational and planning skills, interpersonal and communication skills, meticulous and

reliable in carrying out duties