Full Time Training-Event Coordinator Jobs, in Be International Marketing Sdn. Bhd. WP Kuala Lumpur - Maukerja

The Opportunity:

We are looking for a Training & Event Coordinator to support the planning and execution of training programs and events for our Independent Business Owners (IBOs) or agents.

This is a hands-on coordination role where you will work closely with IBOs, speakers, internal stakeholders, and external vendors to ensure training sessions and events are well-organized and delivered smoothly.

You will be involved throughout the entire event cycle — from agents registration and WhatsApp communication, training preparation and venue coordination, vendor management, on-site execution, to post-event wrap-up.

If you enjoy working with people, managing multiple moving parts, and seeing an event come together successfully, this role could be a great fit for you.

How You'll Make an Impact:

1. IBO or Agents Communication & Training Registration

• Manage IBO or agent registration, RSVP, attendance confirmation, and participant lists for training programs and events.

• Communicate directly with IBOs and leaders through WhatsApp, email, and other communication channels regarding training/event schedules, venue information, registration, reminders, and event updates.

• Respond to IBO enquiries and provide accurate information on training schedules, locations, registration procedures, and event arrangements.

• Maintain accurate and up-to-date IBO databases and attendance records.

2. Training & Event Planning

• Coordinate the end-to-end logistics for agents training sessions, workshops, meetings and other network activities.

• Prepare training and event schedules, checklists, participant lists, materials, and operational requirements.

• Coordinate with internal stakeholders from other departments to ensure all requirements are aligned.

• Work closely with speakers to understand and coordinate their training requirements.

• Arrange training materials, presentation equipment, registration counters, signage, refreshments, and other event necessities.

• Ensure all training and event requirements are prepared according to the approved plan and timeline.

3. Venue & Vendor Coordination

• Coordinate with venues and internal teams on room setup, seating arrangements, AV equipment, registration areas, signage, stage setup, and other facilities.

• Liaise with external vendors for catering, printing, event setup, equipment, production, and other event-related services.

• Coordinate catering arrangements based on confirmed IBO attendance and program requirements.

• Follow up with vendors on delivery schedules, setup requirements, service quality, and invoices.

• Conduct pre-event checks to ensure the venue and facilities are ready before the program starts.

• Resolve last-minute venue or vendor issues efficiently to minimize disruption to the event.

4. On-Site Training & Event Execution

• Be present on-site to coordinate the registration, venue setup, training flow, and overall event operations.

• Manage the registration counter and ensure smooth check-in and attendance recording for agents.

• Monitor the event flow and respond promptly to any operational issues or last-minute changes.

5. Post-Event Activities

• Coordinate event dismantling, packing, collection, and return of equipment and materials.

• Ensure all event materials, equipment, and supplies are properly accounted for and stored.

• Reconcile attendance against registration records and prepare final participant lists.

• Collect and consolidate training/event feedback where required.

6. Administrative & Operational Support

• Prepare reports and analyse registration and attendance data using Excel.

• Support other training, event, and agent engagement activities as assigned.

What We're Looking For:

• Diploma/Degree in Event Management, Hospitality, Business Administration, Marketing, Communications, or a related field is preferred.

• Minimum 1–2 years of experience in event coordination, training coordination, customer engagement, hospitality, or a similar role.

• Experience coordinating training programs, workshops, seminars, corporate events, or large-scale events is an advantage.

• Good interpersonal and communication skills, with the ability to effectively engage and coordinate with IBOs or agents, speakers, internal stakeholders, and external vendors through WhatsApp and other communication channels.

• Proficient in Microsoft Office, particularly Excel; knowledge of VLOOKUP/XLOOKUP and Pivot Tables is an advantage.

• Comfortable working in a fast-paced and people-oriented environment.

• Willing to work on weekends and outside normal working hours when required.

• Willing to travel for events when required.

• Work location: Bukit Jalil (nearby Pavilion Bukit Jalil)

• Working days: Monday to Friday (10am – 7pm)