Kerja Sepenuh Masa, Document Controller di DCN Holding Melaka - Maukerja

Project Location: Lubok China, Malacca

Contract: 6 Months (Convertible to Permanent upon Good Performance)

Working Days: 6 days per week (Monday–Saturday), with alternate Saturdays off if working a full day on the other Saturday

About the Role

We are seeking a detail-oriented and organized Document Controller cum Admin to manage project documentation and provide administrative support for a high-profile pre-sedimentation pond project in Lubok China, Malacca.

The role is responsible for maintaining accurate project records, ensuring proper document control and version tracking, and coordinating documentation between project teams, consultants, contractors, and other stakeholders.

Key Responsibilities

• Establish and maintain a comprehensive document control system for project records.
• Manage the receipt, distribution, filing, and tracking of project documentation, including drawings, contracts, reports, correspondence, and technical documents.
• Ensure proper version control and tracking of revisions to technical documents and drawings.
• Liaise with consultants, contractors, suppliers, and internal teams to ensure timely submission, review, and approval of documents.
• Maintain organized electronic and hard-copy filing systems in accordance with company and project requirements.
• Prepare document transmittals, document registers, submission logs, and status reports for management review.
• Monitor document submission and approval status and follow up with relevant stakeholders where required.
• Provide administrative support to site and project teams, particularly on documentation, compliance, and record-keeping matters.
• Safeguard the confidentiality, accuracy, and security of sensitive project information.
• Perform other administrative and document control duties as assigned by the project team.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Engineering, Construction Management, or a related field.
• Minimum 2–3 years of relevant experience in document control, preferably within construction, engineering, or infrastructure projects.
• Familiarity with document control systems or platforms such as Aconex, EDMS, or similar systems.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational and time management skills with excellent attention to detail.
• Good understanding of document filing, revision control, document registers, and transmittal processes.
• Able to work independently and coordinate effectively with multiple stakeholders.
• Strong communication and interpersonal skills.
• Willing to be based full-time at the project location in Lubok China, Malacca.
• Candidates with experience supporting construction site administration or project documentation will have an added advantage.