Full Time Contract Manager Jobs, in CEEC JSPDI (MALAYSIA) Pahang - Maukerja

Key Responsibilities

1. Contract Governance and Portfolio Controls

•     Develop, implement and continually improve the company’s contract-management framework, procedures, templates, approval workflow and minimum control requirements.

•     Maintain a portfolio-level view of contractual exposure, obligations, claims, variations, securities, insurance, payment status, key dates and close-out actions.

•     Establish contract registers, obligation matrices, notice calendars, correspondence protocols, variation and claims logs, and management-reporting dashboards for each project.

•     Ensure contract decisions, commitments and departures follow the company’s delegated authority and approval requirements and are supported by a clear audit trail.

•     Provide concise reports and recommendations to the Deputy Director and senior management on material contractual risks, opportunities, decisions and recovery actions.

2. Business Development, Bidding and Pre-Award

•     Review invitations to tender, employer’s requirements, conditions of contract, technical schedules, pricing documents, proposed guarantees and other tender documents to identify contractual and commercial risks.

•     Support bid/no-bid and tender strategy decisions by assessing risk allocation, deliverability, interfaces, schedule obligations, payment terms, liquidated damages, warranties, liabilities, insurance, securities and dispute provisions.

•     Prepare or coordinate contract risk registers, compliance and deviation schedules, qualifications, exclusions, assumptions, clarifications and proposed amendments for tender submissions.

•     Work with Business Development, Engineering, Estimating, Procurement, Finance, Tax, Insurance and project specialists to ensure technical and commercial assumptions are aligned and properly reflected in the offer.

•     Support tender clarifications, client meetings, negotiations, consortium or joint-venture discussions and preparation of subcontracting and procurement strategies.

•     Ensure all tender-stage commitments and agreed departures are documented and transferred into the final contract and project handover package.

3. Contract Finalisation, Award and Project Set-Up

•     Lead or coordinate the final review and negotiation of EPC contracts, consultancy agreements, major subcontracts, purchase orders and other project agreements before signature.

•     Confirm alignment between scope, specifications, programme, price, payment milestones, performance obligations, acceptance criteria, warranties, liability limits, securities, insurance and termination provisions.

•     Identify unresolved qualifications, gaps, inconsistencies and interface risks and drive their closure or formal acceptance before execution.

•     Prepare contract approval papers, negotiation records, contract summaries and executive briefings, ensuring required internal approvals are obtained before commitment.

•     Conduct a structured contract handover to the Project Manager and project team, including a contract brief, obligations register, key-date calendar, notice requirements, risk allocation and commercial action plan.

4. Post-Award Contract Administration

•     Provide contract-management leadership and advice to Project Managers, Contract Engineers and functional teams throughout engineering, procurement, construction, commissioning, handover and defects or warranty periods.

•     Monitor compliance with contractual obligations, deliverables, milestones, notice periods, reporting requirements and conditions precedent, escalating non-compliance before rights are prejudiced.

•     Ensure contractual notices, reservations of rights, instructions, submissions, responses and records are issued accurately and within the required timeframes.

•     Review and advise on applications for payment, milestone achievement, deductions, set-off, retention, liquidated damages, price adjustment and final-account matters in coordination with Finance and project controls.

•     Manage or oversee bonds, guarantees, parent-company guarantees, insurance certificates, warranties and other securities, including extensions, reductions and timely release.

•     Ensure subcontract and supplier terms appropriately flow down the company’s main-contract obligations and protect schedule, quality, performance, indemnity, warranty and recovery rights.

5. Change, Claims and Dispute Avoidance

•     Establish and enforce change-control procedures covering identification, notification, instruction, quotation, evaluation, approval, implementation and recovery.

•     Assess entitlement, causation, contractual compliance, schedule and cost effects for variations, extensions of time, disruption, acceleration, suspension, delay, force majeure and other compensation events.

•     Coordinate claim strategy and preparation with Project Controls, Engineering, Construction, Procurement, Finance and external advisers, ensuring contemporaneous records support the company’s position.

•     Review claims and variation submissions received from clients, subcontractors and suppliers and prepare defensible assessments, responses and negotiation positions.

•     Lead commercial negotiations and settlement recommendations within delegated authority, with emphasis on early resolution and preservation of business relationships.

•     Support dispute escalation, adjudication, arbitration or litigation when required, including document preservation and coordination with legal counsel and expert advisers.

6. Completion and Project Close-Out

•     Plan contractual close-out from the start of execution and track completion certificates, punch-list closure, as-built records, manuals, training, testing, acceptance and handover requirements.

•     Lead or coordinate final-account settlement, outstanding variation and claim resolution, release of retention and securities, and reconciliation of contractual deliverables and payments.

•     Monitor defects-notification, warranty and performance-guarantee obligations and ensure responsibilities are assigned until final discharge.

•     Obtain and archive completion, taking-over, performance, final-acceptance and release documentation required to evidence closure.

•     Prepare contract close-out reports and lessons learned and feed improvements into future bids, contract templates and project controls.

7. Team Leadership and Cross-Functional Support

•     Lead, coach and allocate work to Contract Engineers, setting clear project coverage, priorities, reporting standards and escalation thresholds.

•     Review the quality and timeliness of project-level notices, assessments, registers, correspondence and commercial recommendations before critical submissions.

•     Build contract awareness across Business Development, Engineering, Procurement and project teams through briefings, workshops, practical guidance and lessons learned.

•     Coordinate closely with Project Managers while maintaining independent professional judgment on contractual entitlement, risk and compliance.

•     Support resource planning and recruitment for the contracts function and assess whether project scale or complexity requires dedicated site-based contract support.

•     Promote ethical conduct, confidentiality, accurate records and a disciplined, solutions-oriented commercial culture.

•     May require corrective action, additional records or management review where contractual controls are not being followed.

•     May recommend contractual positions, qualifications, settlements, risk acceptance and escalation; final commitments remain subject to the company’s delegated authority.

•     Is accountable for timely escalation of material risks, expiring rights, overdue notices, security exposure and unresolved claims across the assigned portfolio.

•     Shall not execute contracts, waive rights, admit liability or agree settlements unless expressly authorised in writing.

•     Timely identification, mitigation and escalation of contractual and commercial risk.

•     Compliance with notice, approval, record-keeping and reporting requirements.

•     Quality and timeliness of contract handovers, registers, variation assessments, claims and management recommendations.

•     Recovery and protection of legitimate entitlement, avoidance of preventable leakage, and effective resolution of disputes.

•     On-time close-out of contracts, final accounts, securities and outstanding obligations.

•     Capability, consistency and workload management of the Contract Engineers.

Candidate Requirements

•     Bachelor’s degree in Civil, Mechanical, Electrical or another relevant engineering discipline from a recognised institution.

•     Additional qualifications in contract management, construction law, commercial management, quantity surveying, project management or dispute resolution are advantageous.

•     Professional membership or certification such as PMP, MRICS, MCIOB, CIArb or an equivalent credential is desirable but not mandatory.

•     At least seven (7) years of relevant experience in contract or commercial management for EPC, construction, power generation, renewable-energy, infrastructure or comparable capital projects.

•     At least three (3) years of demonstrated experience holding a Contract Manager position with responsibility for material project contracts.

•     Proven end-to-end experience covering bidding and pre-award review, contract negotiation and award, post-award administration, changes and claims, and final close-out.

•     Demonstrated experience supporting multi-disciplinary engineering and project teams and supervising Contract Engineers or commercial personnel.

•     Experience managing both client-facing main contracts and downstream subcontract or supplier arrangements is strongly preferred.

•     Malaysia project experience and exposure to renewable energy, solar, power generation or other complex EPC projects are advantageous.

Technical Knowledge and Skills

•     Strong working knowledge of EPC and construction contracting principles, risk allocation and contract administration across the full project lifecycle.

•     Practical familiarity with international and bespoke contract forms, including FIDIC-based, EPC or turnkey arrangements; familiarity with relevant Malaysian forms and statutory requirements is advantageous.

•     Strong capability in contract drafting and review, tender qualifications, obligations management, notices, variations, claims, extensions of time, payment mechanisms, securities, warranties, liabilities and close-out.

•     Ability to understand engineering scope, specifications, drawings, schedules and project controls information and translate them into contractual and commercial implications.

•     Sound understanding of delay and disruption principles, contemporaneous records, cause-and-effect analysis and coordination with planning and cost-control specialists.

•     High proficiency in Microsoft Word, Excel and PowerPoint; experience with document-control, contract-management or enterprise project systems is advantageous.

•     Excellent written and spoken English, with the ability to prepare clear executive briefings, contractual correspondence and negotiation positions. Proficiency in Bahasa Malaysia is advantageous.

Core Competencies

•     Commercial judgement: Balances contractual protection, project delivery, cost, schedule and long-term business relationships.

•     Negotiation and influence: Builds credible positions, listens carefully and secures practical outcomes under pressure.

•     Analytical discipline: Identifies inconsistencies, tests entitlement and converts complex information into clear recommendations.

•     Leadership: Sets standards, coaches Contract Engineers and creates accountability across project teams.

•     Communication: Writes precise correspondence and explains contract issues in plain language to technical and senior stakeholders.

•     Integrity and resilience: Handles confidential and contentious matters objectively, ethically and with sound professional judgement.

•     Planning and prioritisation: Manages multiple live projects, deadlines, notices and competing stakeholder requirements.

Work Arrangements

•     Primary work location is the Kuala Lumpur office.

•     Regular travel to project sites, client offices and supplier or subcontractor locations may be required.