Full Time Administrative Executive - Registry Department Jobs, Salary up to MYR 4,500 in LSBF College Federal Territory - Maukerja

Job Summary

The Registry Executive is responsible for managing end-to-end student admission and registration processes, maintaining accurate student records, ensuring compliance with institutional policies and Malaysian higher education regulations (MOHE & MQA), and delivering high-quality administrative support and customer service to students, parents, and internal stakeholders. The role supports the Registrar’s Office in achieving operational excellence and institutional KPIs.

Key Responsibilities

• Manage and maintain accurate student and academic records, including registrations, enrolments, withdrawals, transfers, and graduations.
• Handle student registration and enrolment for higher education programmes.
• Coordinate class schedules, course registration, subject changes, and academic-related administrative matters.
• Assist with the administration of examinations, assessments, results, and academic progression.
• Prepare and maintain programme-related documents, reports, letters, forms, and correspondence.
• Coordinate with lecturers, programme coordinators, academic staff, and other departments to ensure smooth programme operations.
• Respond to students' enquiries regarding academic and administrative matters.
• Ensure student information and records are updated accurately in the college's student information system/database.
• Assist in preparing documentation for academic audits, accreditation, quality assurance, and regulatory requirements.
• Support the processing of academic transcripts, confirmation letters, certificates, and other student-related documents.
• Monitor and follow up on outstanding student documentation and administrative requirements.
• Assist with graduation and convocation activities, where required.
• Ensure all registry procedures comply with college policies and relevant higher education regulations.
• Maintain proper filing and confidentiality of student and academic records.
• Perform other administrative duties and projects assigned by the management or Head of Registry.

Requirements

• Diploma or Bachelor's Degree in Education, Business Administration, Management, Public Administration, or a related field.
• Previous experience in higher education, college/university administration, registry, or student services is an advantage.
• Good knowledge of Microsoft Office, particularly Word and Excel.
• Strong administrative, organisational, and record-keeping skills.
• Good written and verbal communication skills.
• Able to handle confidential information responsibly.
• Detail-oriented, systematic, and able to meet deadlines.
• Able to communicate effectively with students, academic staff, and external parties.
• Able to work independently as well as part of a team.

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Education:

• Bachelor's (Preferred)

Experience:

• relevant administrative: 2 years (Preferred)

Language:

• English (Required)

Work Location: In person