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Full Time Management Assistant Officer 3 or MAO 4 (Operations) Jobs, in National University Of Singapore Central Region (Singapore) - Maukerja

Management Assistant Officer 3 or MAO 4 (Operations)

National University Of Singapore

Full Time

Queenstown, Central Region (Singapore)

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Working Location

  • Queenstown Central Region (Singapore) Singapore

Job Description

Responsibilities

Job Title: Management Assistant Officer 3 or MAO 4 (Operations)
University-Level Unit: College of Design and Engineering
Faculty/Department-Level Unit: Civil and Environmental Engineering
Employee Category: Executive & Administrative
Posting Start Date: 25/09/2026
Location_ONB: Kent Ridge Campus

Job Description


To provide comprehensive and timely administrative support for the Department of Civil and Environmental Engineering (CEE)’s research portfolio, with a primary focus on grant life-cycle administration, research coordination and outreach, and departmental procurement. The role serves as a key administrative interface among funding agencies, academic staff, external stakeholders, and University offices, ensuring accurate records, timely submissions, policy compliance and effective stakeholder coordination.



Duties & Responsibilities


Research admin and outreach
  • Administer research projects hosted or co-hosted by CEE, including maintaining the departmental research portfolio; coordinating grant proposal submissions; supporting the full grant life cycle from account setup to project closure and audit; preparing financial, progress and audit-related reports for funding agencies and auditors; and maintaining accurate grant records and data.
  • Support the planning and implementation of CEE research outreach and engagement activities, including emerging research initiatives, research cluster activities and liaison with industry partners.
  • Provide support in drafting, collating and maintaining documentation on the activities and achievements of CEE’s research clusters.
  • Collate data and support the planning, design and preparation of research outreach materials, including departmental presentations, videos, research publications, seminars, webinars, and research website content and updates.
  • Administer Training Employment Pass (TEP) matters for visiting research personnel, including new applications and renewals; coordination with Principal Investigators, Human Resources and relevant University offices; monitoring pass validity; ensuring timely action and compliance with University and Ministry of Manpower requirements; and maintaining accurate records.
  • Perform other duties as assigned.

Department procurement
  • Support procurement activities for routine departmental operations, ensuring that documentation and processes comply with University policies and required timelines

Job Requirements


  • At least a recognised diploma or equivalent qualification.
  • Fresh graduates without experience are welcome to apply; relevant experience in research, grant or general administration would be an advantage.
  • Proficiency in Microsoft Office, particularly Word, PowerPoint and Excel, including pivot tables and lookup functions.
  • Strong written communication skills, with the ability to collate, organise and summarise information clearly and accurately.
  • Ability to handle confidential and sensitive information with discretion.
  • Meticulous, organised and able to follow through on tasks and deadlines.
  • Independent, resourceful and resilient, with good interpersonal and stakeholder-management skills.
  • A background in science or engineering would be an advantage.
  • Values teamwork and can also work independently.
  • Open to fixed-term contract.

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