Full Time Admin - Operation Specialist Jobs, in Markaids | Ideas. Ingredients. Impact Selangor - Maukerja

About This Role 

A great workplace doesn’t happen by accident. 

Behind every smooth operation and positive employee experience, there's someone who enjoys creating structure, solving operational challenges, and supporting the workplace behind the scenes.  

This role help ensure employees have a safe, organized, and well-supported environment through administrative coordination, IT support, facilities management, vendor coordination, insurance coordination, billing follow-ups, and office operations to ensure employees have the resources and support they need to perform at their best. 

Does This Sound Like You? 

You’re someone who naturally notices when something can be improved and you take initiative to make it better. 

You enjoy organizing, coordinating, and helping things run smoothly for others. 

You’re dependable, resourceful, and comfortable handling different responsibilities while working with employees, vendors, and external service providers. 

You may already have an interest in: 

• Administrative & workplace operations 
• IT coordination & systems support 
• Billing & operational follow-ups 
• Procurement & Office Support 
• Insurance coordination 

Most importantly, you take pride in being the person people can rely on behind the scenes. 

If That Sounds Like You, Here’s What You’ll Be Doing 

• Support the company’s daily administrative and workplace operations. 
• Coordinate IT matters including onboarding setups, access management, and vendor support. 
• Manage billing follow-ups, utilities, operational renewals, and vendor coordination. 
• Coordinate insurance renewals, claims, and related documentation. 
• Help identify operational improvements that create a smoother and better workplace experience. 

This Role May Not Be for You If… 

• You prefer highly repetitive work with little variation. 
• You dislike handling operational issues or unexpected situations. 
• You’re uncomfortable coordinating with different people and stakeholders. 
• You prefer waiting for instructions instead of taking initiative. 

This role is best suited for someone who enjoys ownership, coordination, adaptability, and creating structure that helps people work better every day. 

What We're Looking For 

• Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.  
• Minimum 3-6 years of experience in Administration, Office Operations, or Facilities Coordination.  
• Strong organizational and multitasking skills with excellent attention to detail.  
• Experience coordinating vendors, procurement, facilities, or office operations is an advantage.  
• Good communication and stakeholder management skills.  
• Able to work independently while managing multiple priorities.