Full Time HR - Admin Executive Jobs, Salary up to MYR 4,800 in Beckhoff Automation Selangor - Maukerja

Why Join Us?

Beckhoff Automation develops open automation systems based on proven PC-based control technology. Its product portfolio includes industrial PCs, I/O and fieldbus components, drive technology, automation software, machine vision hardware, and control cabinet-free automation solutions. These products can be used individually or integrated into a complete, compatible control system across various industries.

As a global automation leader with over 5,450 employees worldwide, Beckhoff is expanding in Malaysia and invites motivated professionals to be part of our exciting growth journey.

Responsibilities:

Human resources management:

• Manage end-to-end recruitment and onboarding activities, including job postings, candidate sourcing, interviews, reference checks, and induction programmes.
• Support employer branding initiatives through job portals, social media platforms, career fairs, and university engagement activities.
• Maintain accurate and up-to-date employee records and HR databases.
• Monitor and administer employee attendance, leave, probation, confirmation, and training records.
• Coordinate probation reviews and employee confirmation processes with department managers.
• Prepare employment contracts, confirmation letters, warning letters, and other HR-related correspondence.
• Provide HR guidance and support to employees on employment-related matters, policies, and procedures.
• Assist in employee performance management, appraisal processes, and performance improvement initiatives.
• Handle employee exits, including resignation documentation, exit interviews, and clearance procedures.
• Ensure confidentiality and proper handling of all employee information

Training and development:

• Coordinate training programs for staff development.
• Assist with career development planning and performance improvement initiatives.

Compliance and policy management:

• Ensure compliance with company policies, employment legislation, statutory requirements, and workplace regulations.
• Assist in updating and maintaining HR policies, procedures, employee handbooks, and HR documentation.
• Coordinate work permit, employment pass, visa applications, and renewals where applicable.
• Support internal and external audits by preparing HR and administration-related documentation.
• Ensure proper record management and document retention practices.

Employee relations:

• Foster a positive work environment by supporting team building and resolving conflicts.
• Act as a liaison between employees and management, addressing concerns and providing solutions.

Administrative support:

• Handle day-to-day office administration, including managing office supplies, equipment, and facilities.
• Review and process staff claims, providing guidance on the claims process.
• Manage staff phones and laptops, including setup and troubleshooting of any issues.
• Coordinate staff travel arrangements, including hotel and flight bookings.
• Coordinate meetings, appointments, and company events.
• Ensure a smooth office environment by managing cleanliness, safety, and organization.

Other duties:

• Assist in ad-hoc hr and administrative tasks as needed.
• Assist in the preparation of annual budgets related to hr and administrative expenses.

Qualifications:

• Bachelor’s degree in human resources, business administration, or related field.
• At least 1-2 years of experience in human resources and administration roles.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft office suite (Word, Excel, PowerPoint) and basic office equipment.
• Knowledge of local labour laws and hr best practices.
• Ability to handle sensitive and confidential information with discretion.
• Problem-solving and conflict resolution skills.
• Excellent communication and interpersonal skills.
• Proactive and able to work independently as well as part of a team.
• Positive attitude and ability to work in a fast-paced environment.
• Ability to multitask and prioritize effectively.

Benefits:

• Exciting tasks in an international environment with the technology leader in automation.
• A future-proof job with an economically sound global player.
• All the benefits that come with an owner-managed family company.
• An open, family-oriented corporate culture.
• Room for personal growth and professional development.

Pay: RM3,800.00 - RM4,800.00 per month

Benefits:

• Additional leave
• Free parking
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person