Full Time Personal Assistant to General Manager Jobs, Salary up to MYR 3,500 in YC CAPITAL SDN BHD Federal Territory - Maukerja

Key Responsibilities

Executive & Administrative Support

• Provide full administrative and secretarial support to the General Manager.
• Manage the GM's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, business proposals, reports, and correspondence.
• Record meeting minutes and track follow-up actions to ensure timely completion.
• Screen calls, emails, and correspondence, responding or escalating where appropriate.
• Maintain an organized filing system for both physical and electronic documents.

Strategic Planning & Project Coordination

• Coordinate and monitor strategic projects, ensuring timelines and deliverables are met.
• Liaise with internal departments to collect project updates, business data, and reports.
• Assist in preparing business cases, feasibility studies, presentations, and management reports.
• Monitor project milestones and provide regular progress updates to the General Manager.
• Support cross-functional collaboration on strategic initiatives and business improvement projects.

Vendor Management & Negotiation

• Source and identify suitable vendors, suppliers, and service providers based on business requirements.
• Obtain quotations, conduct price comparisons, and evaluate vendor proposals.
• Coordinate and participate in vendor discussions and negotiations to achieve competitive pricing, quality, and service levels.
• Build and maintain strong working relationships with vendors and external business partners.
• Monitor vendor performance and ensure timely delivery of products and services.
• Assist in reviewing contracts, service agreements, and purchase-related documentation before submission for approval.
• Coordinate with Finance and Procurement teams to ensure smooth payment processing and contract administration.

Documentation & Reporting

• Prepare weekly, monthly, and ad hoc reports, dashboards, and presentation materials.
• Consolidate departmental reports and ensure timely submission.
• Maintain proper records of strategic projects, contracts, budgets, and confidential documents.
• Ensure all documentation is accurate, organized, and easily accessible.

Office Administration

• Manage office supplies and administrative requirements for the department.
• Process purchase requisitions, invoices, expense claims, and other administrative documentation.
• Arrange logistics for meetings, business visits, and corporate events.
• Assist in monitoring departmental budgets and administrative expenses.

Confidentiality & Compliance

• Handle confidential and sensitive business information with professionalism and discretion.
• Ensure compliance with company policies, procedures, and administrative standards.
• Support continuous improvement initiatives to enhance administrative efficiency.

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

• Gym membership
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person