Full Time Operations Officer (Securities - Stock Transfers - Portfolio Administration) Jobs, Salary up to MYR 5,500 in TRIIIO Recruitment Federal Territory - Maukerja

Important note

• This role follows the Australian public holiday. You are required to work on Malaysian public holiday and you will be compensated for these days with additional annual leave.
• This is full onsite role.
• Your working hours starts between 6.00 am to 8.00 am and ends between 3.00 pm to 5.00 pm
• Please note that this opportunity is only for Malaysian candidates and only shortlisted candidates will be contacted.

Overview

Our client is an award winning Australian financial services company providing brokerage platforms, trading services, and clearing and settlement infrastructure to both retail and institutional clients. As part of a broader financial services group, the company powers a range of white-label trading platforms, including one of Australia’s leading online trading platforms, while also supporting backend market operations.

As an Operations Officer, you will support the day-to-day processing of client accounts and market transactions across multiple operational functions. The role requires strong attention to detail, an understanding of financial markets, and the ability to operate effectively in a regulated, high-volume environment. This role offers the opportunity to gain broad exposure across multiple operational functions within a dynamic and professional team.

Core Responsibilities (Across All Functions)

• Support the setup and maintenance of client accounts, ensuring all documentation and data are captured accurately and in line with internal and regulatory requirements.
• Maintain and reconcile client and transaction records, ensuring data integrity across systems.
• Liaise with internal teams, brokers, counterparties, and service providers to facilitate efficient transaction processing.
• Investigate and resolve operational exceptions, discrepancies, and client queries in a timely manner.
• Ensure adherence to ASX, CHESS, AML/KYC, and internal control frameworks.
• Manage competing priorities and consistently meet service level expectations.
• Identify process improvement opportunities and support initiatives that enhance efficiency, accuracy, and control.

Operations Functions

• Securities (Stock Transfers)

Process and manage securities transfers, including on-market and off-market movements between brokers and registries. Ensure transactions are executed accurately, within required timelines, and in accordance with market rules and internal procedures.

• Portfolio Administration

Perform ongoing administration of client portfolios, including corporate actions, income events, and managed fund transactions. Maintain accurate asset records and execute client instructions in a timely manner.

Key Requirements

• 1–3 years’ experience in financial services operations (e.g. onboarding, settlements, securities, or brokerage operations).
• Understanding of financial markets, trade lifecycle, and securities processing.
• Strong attention to detail with a reconciliation and control-focused mindset.
• Ability to manage multiple tasks and prioritize effectively under tight deadlines.
• Strong problem-solving, communication, and stakeholder management skills.
• Proficiency in Microsoft Office, particularly Excel.
• Relevant tertiary qualification in Finance, Accounting, Business, or a related field preferred.
• Proactive, adaptable, and able to work effectively in a team-oriented environment.
• Willingness to work staggered hours aligned to market operations, where required.

Pay: RM3,000.00 - RM5,500.00 per month

Benefits:

• Additional leave
• Professional development

Work Location: In person